Sangamon Sun

Chatham Fire Protection District Board met November 14.

Here is the minutes as provided by the board:

• Call to Order 

     ❖ Meeting was called to order at 1738 hours.

• Roll Call 

     ❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Lt. Wilson; FF Bell;                       FF/EMT Gerberding and Administrative Assistant Kashima Stotts.

     ❖ Absent were:

• Approval of Previous Minutes 

     ❖ Open and closes session minutes of October 24, 2017 District Meeting were presented for approval.                          Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Hughes; motion                 passed. 

                    Hughes      Yes           Mueller      yes           Perkins      absent

• Treasurers Report 

     ❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Hughes; motion passed.

                     Hughes      Yes           Mueller      yes           Perkins      absent

     ❖ Trustee Hughes and Trustee Mueller accepted treasurer’s report.

                                                                                                    10/24//2017                      11/14/2017 

UCB-Money Market Account                                              $           60,003.83               $        60,003.83 

Bank & Trust M/M                                                               $      1,343,048.19               $   1,313,145.18 

Bank & Trust Pension                                                         $           56,130.37               $        63,499.63 

Bank & Trust Equipment Reserve Fund                             $         505,745.10                $      505,809.53 

Bank & Trust Real Estate Fund                                           $        592,370.12                $      592,445.59 

Bank & Trust Death Benefit Supplement                             $          19,621.10                $        19,622.77 

Bank & Trust Foreign Fire Insurance Board                         $          49,785.00               $        49,785.00 

Bank & Trust Donations & Memorial Fund                           $               152.97                $              62.88   

Chatham Fire Department Volunteer Account                      $         10,739.54                 $       10,739.54

• Public Comments and Concerns: 

     ❖ No public comment.

• Old Business: 

     ❖ No old business

• New Business:  

     ❖ Vendor List nothing to review.

     ❖ Purchase of two steer tires, $951.00 each, Dugan Oil for Engine 2

     ❖ Correspondence from Local 4490 requesting to begin CBA talks for contract period June 1, 2018 through                May 31, 2021 was discussed.

     ❖ Funding for Self-Contained Breathing Apparatus option purchases, SCBA Refill Station modification and                    vehicle modifications was discussed Trustee Mueller made a motion to approve $32,719.00 plus freight,                shipping and handling and was seconded by Trustee Hughes; motion passed.

                          Hughes      Yes           Mueller      yes           Perkins      absent

     ❖ CFPD, Uniforms and Personal Grooming Standards, SOG 603, revisions was discussed, Trustee Hughes                  made a motion to approve CFPD, Uniforms and Personal Grooming Standards, SOG 603 revisions                       and was seconded by Trustee Mueller; motion passed.

                          Hughes      Yes           Mueller      yes           Perkins      absent

                          ⇒ Trustee Perkins arrived at 1839 hours

     ❖ Orinances 17-03 to 17-06 for establishment of the CCFPD 2017 Tax Levies, June 1, 2017 through May 31,                 2017: General (corporate) $937,998.00; Insurance $158,000.00; Pension $180,000.00 and                                     Ambulance Services and Equipment $719,187.00 were discussed.

     ❖ Trustee Hughes made a motion to approve the General Tax Levy for $937,998.00 and was seconded by                      Trustee Mueller; motion passed

                         Hughes      Yes           Mueller      yes           Perkins      absent

     ❖ Trustee Hughes made a motion to approve the Insurance Tax Levy for $158,00.00 and was seconded by                      Trustee Mueller; motion passed

                         Hughes      Yes           Mueller      yes           Perkins      absent

     ❖ Trustee Mueller made a motion to approve the Pension Tax Levy for $180,000.00 and was seconded by                      Trustee Perkins; motion passed.

                         Hughes      Yes           Mueller      yes           Perkins      absent

     ❖ Trustee Hughes made a motion to approve the Ambulance Service and Equipment Tax Levy of                                      $ 719,187.00 and was seconded by Trustee Perkins; motion passed.

                        Hughes      Yes           Mueller      yes           Perkins      absent

• Board of Fire Commissioners: 

     ❖ Meet on November 20, 2017

• Pension Board: 

     ❖ Accountant finishing final report for actuarial 

     ❖ Invested $45,000.00 with Charles Schwab

• Foreign Fire Insurance Board: 

     ❖ Nothing new to report

• Chief Schumer Report

     • Trustee’s accepted the Chief’s semi-monthly report.

          • The following items were discussed:

          • Apparatus Group

               • Group projects the need for U1, U4 to be replaced within an year or two

               • Replacement of 3F27 with new ambulance chassis is projected later this fall

          • Volunteer Working Group

               • FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting                              efforts

               • We have 12 positions vacant for volunteer members for FF

               • We have 5 new volunteer applications, 3 of them indicated radio as their means of hearing from us

          • FTE

               • Vrchota has not yet tested the MMC protocols

               • Bone is released on Friday Nov 17th

          • PTE

                • Nothing to report

          • Safety Working Group

               • Nothing to repo    

          • Pre-Annexation Working Group

               • Agreement forwarded to Chris Currie per Mr. Sinclair’s instruction

               • New laws go into effect Jan. 01, 2018, which will change annexation issues.

          • Vehicle / Equipment Report

               • Safety house replaced carpet

               • Equipment and Miscellaneous Building item

                     ▪ The ladder off engine 1 were keeping for now

                     ▪ We will be ordering new CO detectors for jump bags on the three ambulances to replace the units                             that are inoperative

                     ▪ In the process of purchasing new ICS system vest for ambulance and additional locations

                     ▪ Reviewing a member proposal to add roof hooks to the Engines and the Truck company

                     ▪ Reviewing a members proposal to wrap handles of specific tools for better gripping and handling                               during operation

          • Personnel issues

               • Working on phase 2 - 2nd year FF Driving Program

               • Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

          • Preparing for upcoming events

               • Holiday Parties:

                    • Adult Party December 2, 2017 – Jacobs confirmed rental.

                    • Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts.

• Asst. Chief Osborne Report

          • Trustee’s accepted the Asst. Chief’s semi-monthly report.

          • The following items were discussed:

          • Grants

               • 2016 AFG Grant-received awarded on June 30, 2017

          • Projects

               • Engine 3 has corrosion that needs repaired and repainted

               • Truck 1 was taken to Banner Fire on October 18, for the loa-air warning alarm

               • Engine 2 needs front tire replaced

              • Engine 1 needs serviced, lube, oil change and filters

              • Brush 1 need to go to Ford for some idle issues

              • Utility 1 needs front end repaired, tie rod, ball joints, drag links alignment etc

              • 3F27 needs fan belt replaced

              • Water fountain needs replaced

              • I completed the Secretary of State, Illinois Grant Accountability and Transparency Report that was                           due October 31, 2017

• Closed Session 

     ❖ Motion to go into Closed Session at 1912 hours to discuss Employment/Appointment matters in                              accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Perkins and seconded by Trustee Mueller;               motion passed.

                        Hughes      Yes           Mueller      yes           Perkins      absent

     ❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer and Administrative              Assistant Kashima Stotts.

                    • Closed session started at 1915 hours.

                    • Closed session ended at 1953 hours.

                    • Returned to open session at 1955 hours

• Adjournment

      ❖ Motion to adjourn meeting at 1957 hours was made by Trustee Mueller and was seconded by Trustee                     Perkins; motion passed.

                          Hughes      Yes           Mueller      yes           Perkins      absent

http://cfd-il.com/sites/default/files/2017-11-14%20Trustee%20Minutes.pdf