Chatham Fire Protection District Board met November 14.
Here is the minutes as provided by the board:
• Call to Order
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❖ Meeting was called to order at 1738 hours.
• Roll Call
❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Lt. Wilson; FF Bell; FF/EMT Gerberding and Administrative Assistant Kashima Stotts.
❖ Absent were:
• Approval of Previous Minutes
❖ Open and closes session minutes of October 24, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Hughes; motion passed.
Hughes Yes Mueller yes Perkins absent
• Treasurers Report
❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Hughes; motion passed.
Hughes Yes Mueller yes Perkins absent
❖ Trustee Hughes and Trustee Mueller accepted treasurer’s report.
10/24//2017 11/14/2017
UCB-Money Market Account $ 60,003.83 $ 60,003.83
Bank & Trust M/M $ 1,343,048.19 $ 1,313,145.18
Bank & Trust Pension $ 56,130.37 $ 63,499.63
Bank & Trust Equipment Reserve Fund $ 505,745.10 $ 505,809.53
Bank & Trust Real Estate Fund $ 592,370.12 $ 592,445.59
Bank & Trust Death Benefit Supplement $ 19,621.10 $ 19,622.77
Bank & Trust Foreign Fire Insurance Board $ 49,785.00 $ 49,785.00
Bank & Trust Donations & Memorial Fund $ 152.97 $ 62.88
Chatham Fire Department Volunteer Account $ 10,739.54 $ 10,739.54
• Public Comments and Concerns:
❖ No public comment.
• Old Business:
❖ No old business
• New Business:
❖ Vendor List nothing to review.
❖ Purchase of two steer tires, $951.00 each, Dugan Oil for Engine 2
❖ Correspondence from Local 4490 requesting to begin CBA talks for contract period June 1, 2018 through May 31, 2021 was discussed.
❖ Funding for Self-Contained Breathing Apparatus option purchases, SCBA Refill Station modification and vehicle modifications was discussed Trustee Mueller made a motion to approve $32,719.00 plus freight, shipping and handling and was seconded by Trustee Hughes; motion passed.
Hughes Yes Mueller yes Perkins absent
❖ CFPD, Uniforms and Personal Grooming Standards, SOG 603, revisions was discussed, Trustee Hughes made a motion to approve CFPD, Uniforms and Personal Grooming Standards, SOG 603 revisions and was seconded by Trustee Mueller; motion passed.
Hughes Yes Mueller yes Perkins absent
⇒ Trustee Perkins arrived at 1839 hours
❖ Orinances 17-03 to 17-06 for establishment of the CCFPD 2017 Tax Levies, June 1, 2017 through May 31, 2017: General (corporate) $937,998.00; Insurance $158,000.00; Pension $180,000.00 and Ambulance Services and Equipment $719,187.00 were discussed.
❖ Trustee Hughes made a motion to approve the General Tax Levy for $937,998.00 and was seconded by Trustee Mueller; motion passed
Hughes Yes Mueller yes Perkins absent
❖ Trustee Hughes made a motion to approve the Insurance Tax Levy for $158,00.00 and was seconded by Trustee Mueller; motion passed
Hughes Yes Mueller yes Perkins absent
❖ Trustee Mueller made a motion to approve the Pension Tax Levy for $180,000.00 and was seconded by Trustee Perkins; motion passed.
Hughes Yes Mueller yes Perkins absent
❖ Trustee Hughes made a motion to approve the Ambulance Service and Equipment Tax Levy of $ 719,187.00 and was seconded by Trustee Perkins; motion passed.
Hughes Yes Mueller yes Perkins absent
• Board of Fire Commissioners:
❖ Meet on November 20, 2017
• Pension Board:
❖ Accountant finishing final report for actuarial
❖ Invested $45,000.00 with Charles Schwab
• Foreign Fire Insurance Board:
❖ Nothing new to report
• Chief Schumer Report
• Trustee’s accepted the Chief’s semi-monthly report.
• The following items were discussed:
• Apparatus Group
• Group projects the need for U1, U4 to be replaced within an year or two
• Replacement of 3F27 with new ambulance chassis is projected later this fall
• Volunteer Working Group
• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts
• We have 12 positions vacant for volunteer members for FF
• We have 5 new volunteer applications, 3 of them indicated radio as their means of hearing from us
• FTE
• Vrchota has not yet tested the MMC protocols
• Bone is released on Friday Nov 17th
• PTE
• Nothing to report
• Safety Working Group
• Nothing to repo
• Pre-Annexation Working Group
• Agreement forwarded to Chris Currie per Mr. Sinclair’s instruction
• New laws go into effect Jan. 01, 2018, which will change annexation issues.
• Vehicle / Equipment Report
• Safety house replaced carpet
• Equipment and Miscellaneous Building item
▪ The ladder off engine 1 were keeping for now
▪ We will be ordering new CO detectors for jump bags on the three ambulances to replace the units that are inoperative
▪ In the process of purchasing new ICS system vest for ambulance and additional locations
▪ Reviewing a member proposal to add roof hooks to the Engines and the Truck company
▪ Reviewing a members proposal to wrap handles of specific tools for better gripping and handling during operation
• Personnel issues
• Working on phase 2 - 2nd year FF Driving Program
• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.
• Preparing for upcoming events
• Holiday Parties:
• Adult Party December 2, 2017 – Jacobs confirmed rental.
• Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts.
• Asst. Chief Osborne Report
• Trustee’s accepted the Asst. Chief’s semi-monthly report.
• The following items were discussed:
• Grants
• 2016 AFG Grant-received awarded on June 30, 2017
• Projects
• Engine 3 has corrosion that needs repaired and repainted
• Truck 1 was taken to Banner Fire on October 18, for the loa-air warning alarm
• Engine 2 needs front tire replaced
• Engine 1 needs serviced, lube, oil change and filters
• Brush 1 need to go to Ford for some idle issues
• Utility 1 needs front end repaired, tie rod, ball joints, drag links alignment etc
• 3F27 needs fan belt replaced
• Water fountain needs replaced
• I completed the Secretary of State, Illinois Grant Accountability and Transparency Report that was due October 31, 2017
• Closed Session
❖ Motion to go into Closed Session at 1912 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.
Hughes Yes Mueller yes Perkins absent
❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer and Administrative Assistant Kashima Stotts.
• Closed session started at 1915 hours.
• Closed session ended at 1953 hours.
• Returned to open session at 1955 hours
• Adjournment
❖ Motion to adjourn meeting at 1957 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.
Hughes Yes Mueller yes Perkins absent
http://cfd-il.com/sites/default/files/2017-11-14%20Trustee%20Minutes.pdf
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