Sangamon Sun

Chatham Community Fire Protection District met January 9.

Here is the minutes provided by the District:

• Call To Order

❖ Meeting was called to order at 1730 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts

❖ Absent were:

• Approval Of Previous Minutes

❖ Perkins arrived at 1733 hours

❖ Open and closes session minutes of December 12, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Hughes; motion passed.

Hughes Yes Mueller yes Perkins yes

• Treasurers Report

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Trustee Perkins and Trustee Hughes accepted treasurer’s report.

12/12//2017 01/09/2018

UCB-Money Market Account $ 25,103.25 $ 37,439.40

Bank & Trust M/M $ 1,204,654.32 $ 1,229,261.94

Bank & Trust Pension $ 25,058.25 $ 25,058.25

Bank & Trust Equipment Reserve Fund $ 505,809.53 $ 505,871.89

Bank & Trust Real Estate Fund $ 592,445.59 $ 592,518.63

Bank & Trust Death Benefit Supplement $ 19,622.77 $ 19,624.38

Bank & Trust Foreign Fire Insurance Board $ 67,033.77 $ 60,033.77

Bank & Trust Donations & Memorial Fund $ 184.38 $ 147.95

Chatham Fire Department Volunteer Account $ 10,443.61 $ 7,475.00

• Public Comments And Concerns:

❖ No public comment

• Old Business:

❖ Digital Combustion Fire Studio 6 software package and 10 tablets for students to interact with software was tabled.

• New Business:

❖ Vendor List was reviewed no new additions at this time.

❖ Standard Operating Guideline, Section 600, 602 Personnel Position Description updates was tabled.

❖ Fortinet Firewall Services Renewal to include installation and maintenance of software for 1 year, cost $300.00 was discussed, Trustee Perkins made a motion to approved the renewal and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Discussion and review of Optional Agreement with Janet Marcia Currie Trust

executor, Chris Currie was discussed, no action taken.

• Board Of Fire Commissioners:

❖ Discussion on the new hire done during closed session

• Pension Board:

❖ Discussion by Assistant Chief Osborne during closed session

• Foreign Fire Insurance Board:

❖ Nominations were complete during the business meeting

❖ Bill Brockway, Nick Summerson, Joe Bolletta and Ken Kissel were the candidates that were nominated.

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Working Group projects the need for U1, U4 to be replaced within an year or two

• Replacement of 3F27 with new ambulance chassis is projected later this fall

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have 12 positions vacant for volunteer members for FF

▪ We have 5 new volunteer applications, 3 of them indicate radio as their means of hearing from us

▪ Interviews conducted. Awaiting results from AC on interviews and initial Sangamon County records background check

▪ Projected to have candidates on board in January 2018

▪ Midwest Broadcasting is looking on a revised or new radio ad (no cost), for advertising campaign

• FTE

• Nothing to report

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Agreement forwarded to Chris Currie per Mr. Sinclair’s instruction

• New laws go into effect Jan. 01, 2018, which will change annexation issues.

• Equipment and Miscellaneous Building Items

• In the process of purchasing new ICS system vest for ambulances and additional locations

• Reviewing a member proposal to add roof hooks to the Engines and the Truck company

• Reviewing a members proposal to wrap handles of specific tools for better gripping and handling during operations – permission given to move forward with wrapping pike poles and Halligan bars, along with roof hooks once purchases

• AC is working on multiple apparatus issues

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• Holiday Parties:

• Children’s Party December 16, 2018.

• Adult Party – December 1 or 8, 2018

⇒ Waiting on Jacobs to pick day that is available at the TRN

• Will update applications FT, PT and Volunteer to abide by new law in Public Act 100-0285 regarding juvenile records of adjudication or arrest. Language will coincide with public act.

• Will begin transition to ESO software. Received email regarding necessary steps.

• Asst. Chief Osborne Report

• Trustee’s accepted the Asst. Chief’s semi-monthly report.

• The following items were discussed:

• Grants

• 2016 AFG Grant - delivery of SCBA’s scheduled at the end of January first of February

• 2017 AFG Grant – Application period has opened, application due February 02, 2018

• 2018 IPRF Grant – application period starts Jane 08, 2018

• Projects

• Engine 3 has corrosion repaired and repainted

• Engine 1 need serviced, lube, oil change and filters

• Utility 1 needs front end repair, tie rods, ball joints, drag links etc.

• Utility 1 needs front end alignment

• Engine 2 needs striped after having corrosion repaired

• Tanker 1 need annual service scheduled

• Light out on the north pole in west parking lot – completed

• Overhead night light out in wash bay – completed

• Closed Session

❖ Motion to go into Closed Session at 1804 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts.

• Closed session started at 1805 hours.

• Closed session ended at 1851 hours.

• Returned to open session at 1854 hours

❖ Trustee Perkins instructed the Chief to continue with the notification of the new hire process for the 1 candidate and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Closed session meeting minutes were reviewed and all closed session minutes will remain closed at this time, motion was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

• Adjournment

❖ Motion to adjourn meeting at 1855 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

http://cfd-il.com/sites/default/files/2018-01-09%20Trustee%20Minutes.pdf