Sangamon Sun

Chatham Fire Protection District Board of Trustee met Jan. 23.

Here is the agenda provided by the Board:

· CALL TO ORDER

v Meeting was called to order at 1735 hours.

· Roll Call

v Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, FF/EMT Follis, FF Bell and Administrative Assistant Kashima Stotts

v Absent were:

· Approval Of Previous Minutes

v Open and closes session minutes of January 09, 2018 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes Yes Mueller yes Perkins yes

· Treasurers Report

v Motion was made to pay the bill by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

v Trustee Hughes and Trustee Perkins accepted treasurer’s report.

01/09//2018 01/23/2018

UCB-Money Market Account $ 37,439.40 $ 14,502.37

Bank & Trust M/M $ 1,129,261.94 $ 1,096,970.07

Bank & Trust Pension $ 25,058.25 $ 27,607.13

Bank & Trust Equipment Reserve Fund $ 505,871.89 $ 505,942.57

Bank & Trust Real Estate Fund $ 592,518.63 $ 592,601.42

Bank & Trust Death Benefit Supplement $ 19,624.38 $ 19,626.21

Bank & Trust Foreign Fire Insurance Board $ 67,033.77 $ 60,033.77

Bank & Trust Donations & Memorial Fund $ 147.95 $ 120.00

Chatham Fire Department Volunteer Account $ 7,475.00 $ 6,130.71

· Public Comments And Concerns:

v No public comment

· Old Business:

v Digital Combustion Fire Studio 6 software package and 10 tablets for students to interact with software

· New Business:

v Vendor List was reviewed, Trustee Mueller made a motion to approve the updates to the Vendor List and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

v Standard Operating Guideline, Section 600, 602 Personnel Position Description updates was discussed, Trustee Mueller made a motion to approve Standard Operation Guideline, Section 600, 602 Personnel Position Description updates and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

v Trustee Hughes read letter from FF/EMT James Gerberding thanking them for allowing him the opportunity to reside outside of the district for 6 months and informing them that he is now residing in the district.

v Proposal for traditional helmet & shield design for personnel, re-design of probationary helmet was presented by FF/EMT James Follis and Chief Schumer.

Trustee Mueller made the motion to approve the proposal for traditional helmets & shield design for personnel and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

Þ Lt Kissel, FF/EMT Gerberding, Enstrom and Vrchota arrived at 1827 hours

Þ FF/EMT Rogers arrived at 1843 hours

v Actuarial valuation for Chatham Fire fighter Pension Fund, Reimbursement of 50% total cost equaling $1,205.00 was discussed, Trustee Mueller made a motion to approve reimbursement payment of 1,205.00 for 50% of the total cost of the Actuarial for the Chatham Firefighter Pension Fund and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

v Appointment of new or re-appointment of Assistant Chief Bruce Osborne as the department OMA Officer was discussed, Trustee Mueller made a motion to reappoint Assistant Chief Bruce Osborne as the department OMA Officer and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

v Appointment of new or re-appointment of Assistant Chief Bruce Osborne as the department FOIA Officer was discussed, Trustee Perkins made a motion to re-appoint

Assistant Chief Bruce Osborne as the department FOIA Officer and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

v Option Agreement with Janet Marsha Currie Trust for farm land owned by CFPD was discussed, no action taken.

v Review of records for Prospective member, Justin Lex, and movement to the rank of Probationary Firefighter was discussed.

v Review of records for Prospective member, Max Yanor, and movement to the rank of Probationary Firefighter was discussed.

v Review of records for Prospective member, Joe Faloon, and movement to the rank of Probationary Firefighter was discussed.

v Review of records for Prospective member, Courtlynn Calfee, and movement to the rank of Probationary Firefighter was discussed.

v Trustee Mueller made a motion to move the following members to the rank of Probationary Firefighter, Justin Lex, Max Yanor, Joe Faloon and Courtlynn Calfee and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins yes

· Board Of Fire Commissioners:

v Reviewed applications for new hire

v The have 4 candidates continuing on to the orientation on Saturday

· Pension Board:

v Nothing to report.

· Foreign Fire Insurance Board:

v Looking into traditional helmets

v Next meeting is Feb 5, 2018

· Chief Schumer Report

· Trustee’s accepted the Chief’s semi-monthly report.

· The following items were discussed:

· Apparatus Group

· Had a meeting this past January 18, 2018

· Discussed U1 and U4 replacement options

· Discussed AFG – requesting funding for ambulance to replace 3F27

· Discussed equipment purchases and needs for apparatus

· Discussed preparation of annual report for July 2018

· Volunteer Working Group

· FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

· We have 12 positions vacant for volunteer members for FF

§ We have 5 new volunteer applications, 3 of them indicate radio as their means of hearing from us

§ Interviews conducted. Awaiting results from AC on interviews and initial Sangamon County records background check

§ Projected to have candidates on board in January 2018

§ Midwest Broadcasting is looking on a revised or new radio ad (no cost), for advertising campaign

· FTE

· Nothing to report

· PTE

· Nothing to report

· Safety Working Group

· Nothing to report

· Pre-Annexation Working Group

· Mr. Sinclair continues to work on Option Agreement with Mr. Currie’s attorney

· Attended school board meeting this past Thursday evening per the request of Dave Kimsey and answered questions regarding the annexation of the properties

· Equipment and Miscellaneous Building Items

· In the process of purchasing new ICS system vest for ambulances and additional locations

· Reviewing a member proposal to add roof hooks to the Engines and the Truck company

· Reviewing a members proposal to wrap handles of specific tools for better gripping and handling during operations – permission given to move forward with wrapping pike poles and Halligan bars, along with roof hooks once purchases

· AC is working on multiple apparatus issues

· Personnel issues

· Working on phase 2 - 2nd year FF Driving Program

· Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

· Preparing for upcoming events

· Holiday Parties:

· Children’s Party December 16, 2018.

· Adult Party – December 1 or 8, 2018

Þ Waiting on Jacobs to pick day that is available at the TRN

· Sinclair reviewing language and will update our applications FT, PT and Volunteer to abide by new law in Public Act 100-0285 regarding juvenile records of adjudication or arrest. Language will coincide with public act.

· Will begin transition to ESO software. Received email regarding necessary steps.

· Asst. Chief Osborne Report

· Trustee’s accepted the Asst. Chief’s semi-monthly report.

· The following items were discussed:

· Grants

· 2016 AFG Grant - delivery of SCBA’s scheduled at the end of January first of February

· 2017 AFG Grant – Application period has opened, application due February 02, 2018

· 2018 IPRF Grant – application period starts Jane 08, 2018

· Projects

· Engine 3 has corrosion repaired and repainted

· Brush 1 needs to go to Ford for some idle issues

· Engine 1 need serviced, lube, oil change and filters

· Utility 1 rebuild front end and alignment completed

· Engine 2 needs striped after having corrosion repaired

· Engine 2 taken to Banner to have 2 valves rebuilt

· Tanker 1 Taken to Banner for Class 1 pump control issue

· 2F28 needs taken to Landmark Ford for DEF tank gauge not working

· Worked on hose tester to get through hose testing, will need major pump repairs later.

· Closed Session

v Motion to go into Closed Session at 1847 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

v In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, and Administrative Assistant Kashima Stotts.

· Closed session started at 1852 hours.

· Closed session ended at 1909 hours.

· Returned to open session at 1912 hours

· Adjournment

v Motion to adjourn meeting at 1912 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

http://cfd-il.com/sites/default/files/2018-01-23%20Trustee%20Minutes.pdf