Sangamon Sun

Menard County Board of Commissioners met March 27.

Here is the minutes provided by the Commissioners:

The Menard County Board of Commissioners met on Tuesday, March 27, 2018 at 6:00 p.m. at the Menard County Courthouse, 102 S. Seventh Street, Petersburg, Illinois. Commissioners Bob Lott, Jeff Fore, Ed Whitcomb, and Troy Cummings were physically present. A quorum was present. State’s Attorney Gabe Grosboll, County Treasurer Pam Bauser, County Clerk Patricia Duncheon, and County Coordinator Dara Worthington were also present. Commissioner Anderson was absent.

Chairperson Bob Lott called the meeting to order at 6:00 p.m.

Commissioner Cummings moved to approve the consent agenda which included the minutes from the March 13, 2018 regular Board Meeting, Executive Session from March 13, 2018 along with the monthly department expense reports from February 2018. Commissioner Fore seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Hearing of Citizens (Public Comments/Requests for Board Action)

Coordinator Worthington presented a letter of resignation from Sheriff Rod Harrison, effective April 2, 2018.

Jason Huffman, Menard County Republican Central Committee Chairperson, presented a letter of recommendation for Mark Oller to fill the vacancy created by retiring Sheriff Rod Harrison.

Commissioner Whitcomb motioned to approve the recommendation. Commissioner Cummings seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Health Department Report/Requests for Board Action

Mr. Jim Stone, Director of the Sangamon County Department of Public Health, was in attendance and informed the Board that program reviews were in process, the food program is complete and wells and septic are ongoing.

Highway Department Report/Requests for Board Action

Tom Casson, County Engineer, was in attendance and presented information for approval.

Mr. Casson presented the Motor Fuel Tax material bid for County Highway rock and culverts for approval. Commissioner Fore moved to approve the bid. Commissioner

Cummings seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

He presented the Motor Fuel Tax material bid for County Road Districts’ rock for approval. Commissioner Whitcomb moved to approve the bid. Commissioner Fore seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Commissioner Fore inquired about the status of the Price Road bridge. Engineer Casson informed him that it needs deck and possibly beam work done.

Tabled – Approval of County Highway and Road District oil bids

Zoning Report/Requests for Board Approval

County Zoning Administrator Brian Hollenkamp was in attendance and presented information on the ongoing solar farm project. A discussion ensued regarding contract language and other county’s ordinances. He informed the Board there will be a committee meeting held on April 3, 2018.

County Treasurer Report/Request for Board Action

County Treasurer Pam Bauser was in attendance and presented monthly financials for review and discussion. She also informed the Board that a representative from Governor Rauner’s office will be here on March 29, 2018 for a round table discussion.

County Clerk’s Report/Requests for Board Action

County Clerk Patricia Duncheon presented three Resolutions for approval.

Resolution #08-18 – Re-appointment of Henry Schirding as Trustee for the Petersburg Community Fire Protection District. The term will begin the first Monday in May 2018 and end on the first Monday in May 2021.

Commissioner Fore moved to approve the Resolution. Commissioner Cummings seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent This shall be known as Resolution #08-18.

Resolution #09-18 – Re-appointment of Reggie Dowell as Trustee for the Menard County Cemetery Maintenance District for a term to begin the first Monday in May 2018 and end on the first Monday in May 2021.

Commissioner Whitcomb moved to approve the Resolution. Commissioner Fore seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent. This shall be known as Resolution #09-18.

Resolution #10-18 – Re-appointment of Carl Morgan as Trustee for the Oakford Fire Protection District. The term will begin the first Monday in May 2018 and end on the first Monday in May 2021.

Commissioner Fore moved to approve the Resolution. Commissioner Whitcomb seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent. This shall be known as Resolution #10-18.

Clerk Duncheon also presented a Class F liquor license for approval. Commissioner Cummings moved to approve the liquor license. Commissioner Fore seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

She also informed the Board of the upcoming, required recording fee increases that will be effective January 1, 2019. A discussion ensued.

State’s Attorney Report/Requests for Board Action

State’s Attorney Gabe Grosboll was in attendance and updated the Board on the Solar Farm Project work along with the status of the Teamsters’ and FOP negotiations.

County Coordinator’s Report/Requests for Board Action

County Coordinator Dara Worthington was in attendance and presented Health Department bills for approval. Commissioner Fore moved to approve the bills. Commissioner Whitcomb seconded the motion. The motions carried with four ‘ayes’, no ‘nays’ and one absent.

She also updated the Board on various items that included: electronics recycling rain date of April 28, 2018, the courthouse voice/internet contract will be expiring soon, the windows on the 3rd floor are tentatively scheduled to be installed April 9th through the 13th, and the UCCI meeting she attended.

She requested Executive Session minutes from 9/12/17, 9/19/17, and 9/27/17 remain closed. Commissioner Fore moved to approve the request. Commissioner Whitcomb seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Coordinator Worthington informed the Board that Heritage/Sunny Acres is wanting permission to seek quotes for vision/dental insurance from the current Heritage providers for Sunny Acres employees. The Board suggested that Commissioner Cummings or Commissioner Anderson speak with Heritage/Sunny Acres Administrator Sarah Yoder regarding this issue.

Individual Board Members - Report/Requests for Board Action

Commissioner Cummings reported on the Sunny Acres Advisory Board meeting he attended.

Coordinator Worthington presented a resolution and memorandum of understanding for approval.

Resolution #11-18 – Re-appointment of Steve Brown as Trustee to the Athens- Fancy Prairie Fire Protection District. The term will begin the first Monday in May 2018 and end on the first Monday in May 2021.

Commissioner Whitcomb moved to approve the resolution. Commissioner Fore seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent. This shall be known as Resolution #11-18.

Coordinator Worthington presented a Memorandum of Understanding with Menard County Cemetery District for Provision of Mowing Services for Menard County EMS. Commissioner Fore moved to approve the memorandum. Commissioner Whitcomb seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

Adjournment

With no other business coming before the Board, Commissioner Cummings moved to adjourn the meeting at 7:07 p.m. Commissioner Fore seconded the motion. The motion carried with four ‘ayes’, no ‘nays’ and one absent.

http://menardcountyil.com/files/7215/2346/3142/03_27_18_Draft_Board_Minutes.pdf