Sangamon Sun

Chatham Fire Protection District Board of Trustees met March 27. 

Here is the minutes as provided by the board:

 Call to Order

      Meeting was called to order at 1738 hours.

 Roll Call

      Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer,

          Assistant Chief Osborne; Lt. Kissel and FF/EMT Enstrom

      Absent were: Trustee Perkins arrived at 1802

 Approval of Previous Minutes

      Open session minutes of March 13, 2018 District Meeting were presented for

         approval. Motion to approve the minutes was made by Trustee Hughes and seconded

         by Trustee Mueller; motion passed.

               Hughes      Yes           Mueller      yes           Perkins      absent

      Closed session minutes of March 13, 2018 District Meeting were presented for

         approval. Motion to approve the minutes was made by Trustee Mueller and seconded

         by Trustee Hughes; motion passed.

               Hughes      Yes           Mueller      yes           Perkins       absent

 Treasurers Report

      Motion was made to pay the bill by Trustee Mueller and seconded by Trustee

         Hughes; motion passed.

               Hughes      yes           Mueller      yes           Perkins      absent

      Trustee Perkins and Trustee Hughes accepted treasurer’s report.

                                                                                            03/13//2018                           03/27/2018

UCB-Money Market Account                                     $        14,623.19                 $             60,241.57

Bank & Trust M/M                                                      $   1,186,052.75                 $           886,724.26

Bank & Trust Pension                                                $         40,748.51                $             44,514.38

Bank & Trust Equipment Reserve Fund                    $       432,997.23                $           433,047.05

Bank & Trust Real Estate Fund                                 $       591,993.56                $           592,061.68

Bank & Trust Death Benefit Supplement                   $         19,627.72                $             19,629.23

Bank & Trust Foreign Fire Insurance Board              $          60,033.77               $             60,033.77

Bank & Trust Donations & Memorial Fund                $               186.42                $                 133.97

Chatham Fire Department Volunteer Account          $            4,755.38                $               5,925.93

 Public Comments and Concerns:

      No public comment

 Old Business:

      Option Agreement with Janet Marsha Currie Trust for Farmland owned by CFPD was

         discussed per Mr. Currie the agreement was held up with his attorney he will review

         and return agreement as soon as he can.

 New Business:

      Vendor List was reviewed, no new additions at this time

      Illinois Fire Chiefs Association annual membership renewal for FC Schumer and AC

         Osborne in the amount of $200.00 was discussed, Trustee Muller made a motion to

         approve the renewal of the Illinois Fire Chiefs Association annual membership and

         was seconded by Trustee Hughes; motion passed.

               Hughes      yes           Mueller      yes           Perkins      absent

      Transfer of $178,555.00 to the Chatham Firefighters Pension Fund from the General

         Fund Account as appropriated in Ordinance 17-02 was discussed, Trustee Mueller

         made a motion to transfer $178,555.00 from the General Fund to the Pension Fund

         and was seconded by Trustee Hughes; motion passed.

               Hughes      yes           Mueller      yes           Perkins      absent

      Transfer of $124,500.00 to the Equipment Reserve Fund account from the General

         Funds account as appropriated in Ordinance 17-02 was discussed, Trustee Mueller

         made a motion to transfer $124,500.00 from the General Funds account to the

         Equipment Reserve Fund account and was seconded by Trustee Hughes; motion

         passed.

               Hughes      yes           Mueller      yes           Perkins      absent

      Transfer of $50,000.00 to the Real Estate Reserve Fund account from the General

         Funds account as appropriated in Ordinance 17-02 was discussed, Trustee Muller

         made a motion to transfer $50,000.00 to the Real Estate Reserve Fund from the

         General account and was seconded by Trustee Hughes; motion passed.

               Hughes      yes           Mueller      yes           Perkins      absent

 Board of Fire Commissioners:

      Finalized candidate list – 2 candidates on list

      Lieutenants promotional process starts April 1, 2018 through March 31, 2019

 Pension Board:

      Nothing to report

 Foreign Fire Insurance Board:

      Nothing to report

 Chief Schumer Report

      Trustee’s accepted the Chief’s semi-monthly report.

           The following items were discussed:

           Apparatus Group

                Meeting April 5, 2018

                Discussed U1 and U4 replacement options

                Discussed AFG – requesting funding for ambulance to replace 3F27

                Discussed equipment purchases and needs for apparatus

                Discussed preparation of annual report for July 2018

                Spoke about safety house

           Volunteer Working Group

                FFIB approved the purchase of retractable banners, table banners and

                  popup tents for recruiting efforts

                We have invited 6 candidates, via letter, to attend our April business

                   meeting

           FTE

                Nothing to report

                Trustee Perkins and Chief Schumer preparing for CBA negotiations with

                   Local 4490

           PTE

                Nothing to report

           Safety Working Group

                Nothing to report

           Pre-Annexation Working Group

                Sinclair sent email 3/23, to inquire about signatures from Currie Trust

                   members and status of receiving the signed document

                We need to reach out to Grace Adloff

           Equipment and Miscellaneous Building Items

                Tanker 1 drivers side chute damaged reported by Lt Bolletta

                Air pack initial training completed by all members except T. Summerson

                   and C. Baker

                In the process of purchasing new ICS system vests for ambulances and

                   additional location

                Working on the purchase of an electric Ramfan for E23

                Working on bids for purchasing 2-3 wyes for Engines

           Personnel issues

                Working on phase 2 - 2nd year FF Driving Program

                Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

           Preparing for upcoming events

                Participation with SCSO personnel in an Active Shooter drill on March 20,

                   2018 at GHS. DC Rose and Lt. Bolletta attended initial meeting with all

                   agency representatives.

                Open House October 6, 2018 – 90th anniversary of the District

                Holiday Parties:

                     Children’s Party December 16, 2018.

                     Adult Party – December 1 or 8, 2018

                                             Jacobs put in for it at TRN

      Miscellaneous

            Sinclair reviewed language and will update our applications FT, PT and

               Volunteer to abide by new law in Public Act 100-0285 regarding juvenile

               records of adjudication or arrest

           We attended seminars on Pipelines in the area at Northbrook Center

               Monday 3/23

           We will have a blood drive here on March 29, 2018 from 1600-1900 hours

           Received the IPRF grand of $10,260.00 to be used in purchasing fire

              training software, laptop and IPad

 Asst. Chief Osborne Report

      Trustee’s accepted the Chief’s semi-monthly report.

           The following items were discussed:

                2016 AFG grant – SCBA’s grant funds have been received

                2017 AFG grant – application for ambulance submitted

                2018 IPRF grant – grand funds have been received

                2017 FP&S grant – application for Fire Safety House has been submitted

           Engine 1 needs serviced, lube, oil change and filters

           Tanker 1 needs annual service scheduled

           Hose tester needs pump repaired

           Truck 1 to Banner Fire to have generator replaced

           Tanker 1 to Banner fire to have the driver’s side dump chute repaired

           Engine 3 has small oil leak at oil filter that needs repaired

           Fire Safety House needs extensive repairs (new roof, carpet replaced, windows

             repaired)

 Closed Session

      Motion to go into Closed Session at 1753 hours to discuss Employment/Appointment

          matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and

          seconded by Trustee Perkins; motion passed.

               Hughes      yes           Mueller      yes           Perkins      absent

      In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief

         Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts.

                 Closed session started at 1800 hours.

                 Trustee Perkins arrived at 1802

                 Closed session ended at 1805 hours.

                 Returned to open session at 1828 hours

      Trustees direct Chief Schumer to ask Commissioners for the first name off the

         candidate list

      Safety house to stay in the firehouse, wear and tear dictates it is not to be transported

          on roadways

 Adjournment

      Motion to adjourn meeting at 1830 hours was made by Trustee Mueller and was

         seconded by Trustee Perkins; motion passed.

               Hughes      yes           Mueller      yes           Perkins      yes

http://cfd-il.com/sites/default/files/2018-03-27%20Trustee%20Minutes.pdf