Sangamon Sun

Menard County Board of Commissioners met April 10. 

Here is the minutes as provided by the board:

The Menard County Board of Commissioners met on Tuesday, April 10, 2018 at 6:00

p.m. at the Menard County Courthouse, 102 S. Seventh Street, Petersburg, Illinois.

Commissioners Bob Lott, Jeff Fore, Allan Anderson, Ed Whitcomb and Troy Cummings

were physically present. A quorum was present. State’s Attorney Gabe Grosboll and

County Coordinator Dara Worthington were also present. County Treasurer Pam Bauser

and County Clerk Patricia Duncheon were both absent.

Chairperson Bob Lott called the meeting to order at 6:00 p.m.

Commissioner Whitcomb moved to approve the consent agenda which included the

minutes from the March 27, 2018 regular Board Meeting along with March 2018

Community Service Reports. Commissioner Fore seconded the motion. The motion

carried unanimously.

Hearing of Citizens (Public Comments/Requests for Board Action)

There were no public comments/requests for Board action.

Zoning/GIS Department Report/Requests for Board Action

Brian Hollenkamp, Zoning Administrator, was in attendance and presented information

regarding the Gem Energy solar farm project. He informed the Board that he met with

the solar committee discussing preparing an ordinance and concerns they have with the

lease sent from Gem Energy. State’s Attorney Grosboll sent Gem Energy a timeline for

project execution, and the response was discussed. Commissioner Anderson stated that

our priority should be getting the ordinance done. A lengthy discussion ensued. State’s

Attorney Grosboll stated he will be in contact with Gem Energy.

Highway Department

In County Engineer Tom Casson’s absence, Coordinator Worthington presented the

Motor Fuel Tax Material low bid for County Highway oil. Commissioner Whitcomb moved

to approve the material bid. Commissioner Anderson seconded the motion. The motion

carried unanimously.

Coordinator Worthington also presented the Motor Fuel Tax Material low bid for County

Road district oil. Commissioner Fore moved to approve the material bid. Commissioner

Cummings seconded the motion. The motion carried unanimously.

Sheriff’s Department Report/Requests for Board Action

Sheriff Mark Oller was in attendance and addressed issues related to his office which

included: a mock accident to be held at PORTA, jail cell lighting bids, and part time

personnel at the jail.

EMS/EMA Report/Requests for Board Action

Mike Burg, EMS/EMA Administrator, was in attendance and discussed the monthly

transport log for March 2018. He also presented a low bid from Alexis Fire Equipment for

a new ambulance. Commissioner Anderson moved to approve the bid. Commissioner

Whitcomb seconded the motion. The motion carried unanimously.

County Clerk/Request for Board Action

In County Clerk Duncheon’s absence, Coordinator Dara Worthington presented the semiannual

report from the Circuit Clerk’s office for June 2017 through November 2017. She

also presented a firework permit from NSPOA for approval. Commissioner Cummings

moved to approve the permit. Commissioner Fore seconded the motion. The motion

carried unanimously.

Coordinator Worthington presented a Class F liquor license for approval. Commissioner

Anderson moved to approve the license. Commissioner Whitcomb seconded the motion.

The motion carried unanimously.

Coordinator Worthington updated the Board on a cost study information for the County

Clerk’s Office and GIS. Clerk Duncheon had stated she won’t be able to raise her rates

without a recommendation from a cost study. A discussion ensued with regards to

mandates, statutes and what other Counties are doing. The cost study was tabled.

State’s Attorney Report/Requests for Board Action

State’s Attorney Gabe Grosboll provided an overview of issues related to his office. He

informed the Board that John Weathers will be assigned as the mediator for

negotiations with the Fraternal Order of Police as they won’t re-assign. He also stated

that a representative from the Highway Teamster’s Union will be available two dates in

May.

County Coordinator’s Report/Requests for Board Action

Coordinator Worthington presented Health Department bills to be paid. Commissioner

Fore moved to approve the bills. Commissioner Whitcomb seconded the motion. The

motion carried unanimously.

Coordinator Worthington presented the Health Reimbursement Account report for review.

A brief discussion ensued. She updated the Board on a complaint filed against Sunny

Acres in March, reporting that IDPH followed up with Sunny Acres and a plan of correction

will be forthcoming. She also informed the Board that to be in compliance with the

Department of Agriculture, we need to assign a weed control superintendent, and that the

weed control superintendent will be Allen Alexander since the Sangamon County

Department of Public Health oversees this program for the county. She also informed the

Board there were no findings in the senior transportation compliance review from the Area

Agency on Aging.

She requested Executive Session minutes from September 26, 2017 be opened.

Commissioner Fore moved to approve the request. Commissioner Cummings seconded

the motion. The motion carried unanimously.

Individual Board Members - Report/Requests for Board Action

Commissioner Whitcomb informed the Board the tenant from the County Farm wanted to

apply pellet lime to 52 acres. Coordinator Worthington stated there is money in the line

item for this. The consensus of the Board is to go ahead with the pellet lime application.

Executive Session

Commissioner Fore moved to enter into executive session to discuss issues as allowed

by (5 ILCS 120/2(c)(2) at 6:40 p.m. Commissioner Cummings seconded the motion. The

motion carried unanimously. The regular session reconvened at 6:57 p.m.

Adjournment

With no other business coming before the Board, Commissioner Anderson moved to

adjourn the meeting at 7:21 p.m. Commissioner Fore seconded the motion. The motion

carried unanimously

http://menardcountyil.com/files/3015/2466/4784/04_10_18_Draft_Board_Minutes.pdf