Sangamon Sun

Athens Municipal Library Board of Trustees met Feb. 13.

Here is the minutes provided by the Board:

The meeting was called to order at 6:38

Roll Call

Maggie Sanderfield present

Kappi Marcus present

Holly Henning- present

Jennifer Bessert present

Linda Pedigo present

Cheryl Keller absent

Vicki Thompson present

Recognition of Visitors none

Public Presentations none

Approval of Minutes

Minutes of the December meeting were read as the January meeting was cancelled. Jennifer Bessert made a motion to accept, 2nd by Kappi Marcus. Motion approved by voice vote.

Treasure’s Report

Jennifer reviewed the monthly report pointing out the payments for landscaping and building, 2nd by Linda Pedigo. Motion passed by voice vote. Holly Henning Buhr made a motion to pay the December bills, 2nd by Linda Pedigo. Motion passed. Holly made a motion to pay January bills, 2nd by Vicki Thompson,

Motion passed.

President’s Report

Library Director’s Report

Patron records were reviewed with 144 deleted. All remaining patron records have fines over $20 or are in good standing.

Met with Resource One and Illini Supply to discuss task chair options

Talked with Prairie State about missing supply closet light and the parking lot light. Waiting for call back.

Redid exit maps-need framing to complete

Communications

Thank you notes were read from Donna and Paula for Christmas gifts.

Technology

One computer is not useable as keyboard is not working,

Unfinished Business

a. Sexual Harassment Policy was reviewed and discussed. Jennifer Bessert made a motion to replace the manuals’ appendix F with the ILA recommended policy, 2nd by Holly Henning Buhr. Motion passed.

b. Parking Lot Lighting – still waiting for Prairie State to look at

c. The board still has 2 vacancies.

d. The Direct Energy policy expired in Sept. Homefield Energy, a Dynegy company with the Spoonriver Group, will provide services for 24 months at a rate of $0.04841.

e. Still no word on the Chair rails with Ken Wells

f. End caps have been tabled

g. Upholstering/replacing chairs was discussed in the director’s report.

h. Investment Committee met. A committee consisting of the President, Treasurer, Director and one board member should be formed. They would meet quarterly to review investments and every 2-3 years to review plan

i. TV/TV Bracket – table until next month

New Business

a. Cleaning contract- Jen Bessert made a motion to change the cleaning contract to Karen Stott’s name and issue a 1099 form for taxes, 2nd by Linda Pedigo. Motion passed.

b. Quick Books Plans and Services – software will remain the same at this time.

c. The memorial for Ruby Behl was discussed. Several options were suggested,

3. Snow and Ice Removal-Maggie Sanderfield stated her concern about snow and ice not being removed on Sundays when the library is open, she will discuss this with the city to see if the library can be included if there is Sunday removal,

f. Lawn Contract-Robertson’s Lawn Care is offering a pre-pay and save program discount of 6% for 5 applications, Holly Henning Buhr made a motion to pay the bill, 2nd by Kappi Marcus, Motion passed by roll call vote,

g. Insurance Review- Other agencies will be contacted for estimates.

Items for next meeting

Memorial for Ruby Behl

TV bracket/TV

Replacing chairs

Chair rails

end caps

Insurance

budget

Adjournment

A motion was made by Jennifer Bessert, 2nd by Holly Henning Buhr to adjourn the meeting. Motion passed. The meeting was adjourned ay 8:21 p, m,

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