Athens Municipal Library Board of Trustees met March 13.
Here is the minutes provided by the Board:
Member present
Cheryl Keller
Kappi Marcus
Linda Pedigo
Maggie Sanderfield
Holly Henning-Buhr
Jennifer Bessert
Members excused
Vicki Thompson
Others
Donna Cunningham
The monthly meeting of the Athens Municipal Library was called to order at 6:31 by board president Maggie Sanderfield.
No visitors were present.
Special collections continues its inventory.
No action was reported from Friends.
After amending the minutes to include Vicki Thompson under those present, editing unfinished business to include section H “they,” “every”, and section F of new business to “2nd”, Jennifer Bessert moved and Kappi Marcus seconded the minutes’ approval; the motion carried unanimously.
In the treasurer’s report, the board discussed activity in the memorial account and noted nothing unusual in the month’s financial activities. Linda Pedigo moved and Cheryl Keller seconded the approval of the financial report; the motion carried unanimously in a roll call vote.
Linda moved and Cheryl seconded the payment of bills; the motion passed unanimously in a roll call vote.
March 26, 6 p.m., the committee of Jennifer, Kappi, Maggie, Donna and Holly will meet to discuss the proposed budget which will be finalized and voted on at the April meeting.
In the president’s report, Maggie indicated the chair rail was installed by Ken Wells; Cheryl moved and Linda seconded the approval of the $675 bill; the motion passed unanimously in a roll call vote.
The committee continues to search for a program for the April 15th tea party.
In the director’s report, Donna indicated the completion of the adult inventory. State Farm and Ogden both have been contacted for updated insurance quotes, but no quotes have been received.
Donna is researching a 55’ television for the conference room.
No quotes on the replacement of the chairs have been received; Lois Guffey was contacted about reupholstering
For a donation, Chatham library contributed a coffee cart to be used in the coffee nook should the board decide to add a nook.
Many are donating books for the upcoming sale.
No communications were received.
Under technology, one computer is not operational.
Unfinished Business
The revised sexual harassment policy needs to be added to the policy manual.
Holly moved and Jennifer seconded the acceptance of the Prairie State bid to retrofit the parking lot fixture to a LED, dusk to dawn fixture for $826; the motion carried unanimously in a roll call vote.
Karen Stott will receive a 1099 prepared by Cowan, Epperson & Associates.
The board discussed several options for memorial money expenditures.
New Business
Fuhrman’s submitted a bid for the repair, sealing and striping of the parking lot; Jennifer moved and Kappi seconded the acceptance of the $3100 bid; the motion passed unanimously in a roll call vote.
With the two employees who take initiative, Donna has no concerns regarding operations; no staff evaluations were available.
Economic Interest statements are due in April and will be signed at the next meeting.
Because of clarity questions, the purchasing policy will be evaluated and possibly edited per guidelines from the State.
To expedite transactions, Donna will investigate an Athens State Bank corporate credit card to be paid monthly.
April’s agenda will include the budget and the investment policy.
At 7:52 Kappi moved and Jennifer seconded the meeting adjourn.
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