Sangamon Sun

Chatham Fire Protection District Board of Trustees met April 24.

Here is the minutes provided by the Board:

• Call To Order

❖ Meeting was called to order at 1806 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Perkins, Chief Schumer and Administrative Assistant Kashima Stotts

❖ Absent were: Trustee Mueller prior commitment

• Approval Of Previous Minutes

❖ Open session minutes of April 10, 2018 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Closed session minutes of April 10, 2018 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Hughes and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Open session minutes of April 16, 2018 Special District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

• Treasurers Report

❖ Trustee Perkins and Trustee Hughes accepted treasurer’s report.

04/10//2018; 04/24/2018:

UCB-Money Market Account $ 51,796.43 $ 8,175.96

Bank & Trust M/M $ 498,091.88 $ 434,365.38

Bank & Trust Pension $ 226,832.94 $ 30,582.04

Bank & Trust Equipment Reserve Fund $ 557,547.05 $ 557,609.89

Bank & Trust Real Estate Fund $ 644,239.68 $ 644,318.25

Bank & Trust Death Benefit Supplement $ 19,629.23 $ 19,630.90

Bank & Trust Foreign Fire Insurance Board $ 60,033.77 $ 60,033.77

Bank & Trust Donations & Memorial Fund $ 604.47 $ 1,403.38

Chatham Fire Department Volunteer Account $ 5,925.93 $ 5,831.09

❖ Motion was made to pay the bill by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

• Public Comments And Concerns:

❖ No public comment

• Old Business:

❖ No old business

• New Business:

❖ Vendor List was reviewed, Trustee Perkins made a motion to add Affordable Shred and Storage and Next LED Signs, LLC and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Correspondence for the Board of Fire Commissioners, was discussed, Trustee Hughes made a motion to accept name from the letter submitted by the Fire Commissioners providing the name of Todd Suhling from the final eligibility roster. Suhling will move on to the next step in the process and complete a background check motion was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Crop Share Leas between CFPD and the Lederbrand Brothers Inc., March 1, 2018 through February 29, 2020 was discussed, Trustee Perkins made a motion to approve the Crop Share Lease agreement between CFPD and the Lederbrand Brothers Inc., March 1, 2018 through February 29, 202 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Illinois Public Risk Fund Amended Pooling Agreement was discussed, Trustee Perkins made a motion to approve the Illinois Public Risk Fund Amended Pooling Agreement and was seconded by Trustee Hughes, motion passed.

Hughes yes Mueller absent Perkins yes

❖ Re-appointment of Fire Commissioner Shane Hill or appointment of new candidate as Fire Commissioner to the CFPD Board of Fire Commissioners effective June 1, 2018, was discussed, Trustee Perkins made a motion to re-appoint Fire Commissioner Shane Hill effective June 1, 2018 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Proposal for administrative position, 20 to 40 hours was discussed, no action taken.

• Board Of Fire Commissioners:

❖ Submitted name from final eligibility roster to the Board of Trustee

❖ Commissioner Sullivan doing personal reference checks

• Pension Board:

❖ Lt. Bolletta was re-appointed

❖ FF/EMT Romadka has not yet resigned from board, holding his position until he resigns in May

• Foreign Fire Insurance Board:

❖ Board met

❖ Purchased exercise bike, claws for hose roller and safety glasses for members

❖ Kettle bells will be donated to the department

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Meeting April 5, 2018

• Discussed U1 and U4 replacement options

• Discussed AFG – requesting funding for ambulance to replace 3F27

• Discussed equipment purchases and needs for apparatus

• Discussed preparation of annual report for July 2018

• Spoke about safety house

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have invited 6 candidates, via letter, to attend our April business meeting

• FTE

• Nothing to report

• Trustee Perkins and Chief Schumer will review Local 4490 proposals on Thursday of this week and advise Board afterwards of proposal items and direct of negotiations

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Currie Option Agreement has been delivered to Currie

• Waiting on annexation agreements to be processed by Village of Chatham

• We need to reach out to Grace Adloff

• Equipment and Miscellaneous Building Items

• Foster Coach bringing demo ambulance by the Fire Station at 1600hrs on April 24, 2018

• Tanker 1 driver’s side chute damaged

• Air packs – ignition air pack training completed by all department members except T. Summerson

• In the process of purchasing new ICS system vests for ambulances and additional location

• Working on the purchase of an electric Ramfan for E23

• Purchasing 1 gated wye for Engines

• Ac working on multiple apparatus issues

• Working on completing necessary spreadsheets for ESO to begin conversion

• Engine 3 is having a repeat of its problem losing power.

• Personnel issues

• Working on PTE proposal

• Working on Phase 2 – Second Year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• Open House October 6, 2018 – 90th anniversary of the District

• Holiday Parties:

• Children’s Party December 16, 2018.

• Adult Party – December 8, 2018 – Jacobs put in for it at TRN

• Miscellaneous

• Received the IMRF grant amount of $10,260.00 to be used in purchasing fire training software

• AC will be SCFCA meeting for the April 24, 2018 DBOT meeting

• Asst. Chief Osborne Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• 2017 AFG grant – application for ambulance submitted

• 2017 FP&S grant – application for Fire Safety House has been submitted

• Tanker 1 is at Banner Fire Equipment to have the driver’s side dump chute repaired

• Engine 1 needs serviced, lube oil change and filters

• Tanker 1 need annual service scheduled

• Truck 1 to Banner Fire to have generator replaced

• Engine 3 has small oil leak at oil filter that needs repaired

• Fire Safety house needs extensive repairs

• Closed Session

❖ No closed session during meeting.

• Adjournment

❖ Motion to adjourn meeting at 1856 hours was made by Trustee Hughes and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

http://cfd-il.com/sites/default/files/2018-04-24%20Trustee%20Minutes.pdf