Sangamon Sun

Chatham Fire Protection District Board of Trustee met May 8. 

Here is the minutes as provided by the board:

 Call to Order

      Meeting was called to order at 1735 hours.

 Roll Call

      Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Assistant Chief

         Osborne and Administrative Assistant Kashima Stotts

 Review of CFPD Insurance Coverage

      1740 presentation from Lincoln Logan/May Ins was presented by Stephen Gillini

      1819 hours Stephen Gillini with Lincoln Logan/May Ins left

      1820 Presentation from Compass Ins was presented by Steve Lambert

      1900 hours Steve Lambert with Compass Ins left

 Approval of Previous Minutes

      Open session minutes of April 10, 2018 District Meeting were presented for approval.

         Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee

         Hughes; motion passed.

                 Hughes           yes             Mueller           yes               Perkins           yes

 Treasurers Report

      Trustee Hughes and Trustee Perkins accepted treasurer’s report.

                                                                                                   04/24//2018                       05/08/2018

      UCB-Money Market Account                                      $            8,175.96              $         55,306.08

      Bank & Trust M/M                                                       $        434,365.38              $       352,787.88

     Bank & Trust Pension                                                  $          30,582.04              $         34,353.53

     Bank & Trust Equipment Reserve Fund                      $         557,609.89             $        557,516.75

     Bank & Trust Real Estate Fund                                   $         644,318.25             $        644,156.75

     Bank & Trust Death Benefit Supplement                     $           19,630.90             $          19,630.90

     Bank & Trust Foreign Fire Insurance Board                $           60,033.77              $         60,033.77

     Bank & Trust Donations & Memorial Fund                   $            1,403.38               $          1,407.13

     Chatham Fire Department Volunteer Account              $           5,831.09                $          5,831.09

      Motion was made to pay the bill by Trustee Mueller and seconded by Trustee

         Perkins; motion passed.

                Hughes           yes             Mueller           yes               Perkins           yes

 Public Comments and Concerns:

      No public comment

 Old Business:

      Proposal for an administrative assistant position 20 to 40 hours was tabled.

 New Business:

      Vendor List was reviewed, no new additions.

      Laddered certificate of deposit investment option for the Equipment and Real Estate

         Reserve Accounts was discussed by Trustee Mueller, no action taken.

      Kyle Romadka, independent contractor agreement was tabled.

      Sam’s Club renewal in the amount of $245.00, 6 memberships were discussed,

         Trustee Perkins made a motion to approve the renewal of the Sam’s Club

          membership for 6 members in the amount of $245.00 and was seconded by Trustee

          Mueller, motion passed.

                Hughes           yes             Mueller           yes               Perkins           yes

      MABAS annual membership / dues for MABAS Illinois $235.00 and for MABAS 48

         $100.00 was discussed, Trustee Perkins made a motion to approve the MABAS

          annual membership / dues for MABAS Illinois $235.00 and for MABAS 48 $100.00

         and was seconded by Trustee Mueller, motion passed.

                Hughes           yes             Mueller           yes               Perkins           yes

      Background results for Todd C. Suhling, approval for medical evaluation through

         MOHA was discussed Trustee Perkins made a motion to continue with the medical

         evaluation through MOHA and was seconded by Trustee Mueller, motion passed.

                Hughes           yes             Mueller           yes               Perkins           yes

 Board of Fire Commissioners:

      Have not met.

 Pension Board:

      Lt. Bolletta was re-appointed for a 3 year term

      We have an opening and will have another nomination period

 Foreign Fire Insurance Board:

      Nothing to report

 Chief Schumer Report

      Trustee’s accepted the Chief’s semi-monthly report.

            The following items were discussed:

            Apparatus Group

                      Meeting April 5, 2018

                      Discussed U1 and U4 replacement options

                      Discussed AFG – requesting funding for ambulance to replace 3F27

                      Discussed equipment purchases and needs for apparatus

                      Discussed preparation of annual report for July 2018

                      Spoke about safety house

           Volunteer Working Group

                     FFIB approved the purchase of retractable banners, table banners and

                        popup tents for recruiting efforts

                     We have invited 6 candidates, via letter, to attend our April business

                        meeting

           FTE

                    Nothing to report

                    Trustee Perkins and Chief Schumer will review Local 4490 proposals and

                       are preparing responses

                   Plans to meet with Union reps in near future

           PTE

                  Nothing to report

           Safety Working Group

                  Nothing to report

          Pre-Annexation Working Group

                 Waiting on annexation agreements to be processed by Village of Chatham

                 We need to reach out to Grace Adloff

          Equipment and Miscellaneous Building Items

                Tanker 1 driver’s side chute damaged

                Air packs – ignition air pack training completed by all department

                   members

                In the process of purchasing new ICS system vests for ambulances and

                   additional location

                AC working on multiple apparatus issues

                Working on completing necessary spreadsheets for ESO To begin

                   conversion to new report writing software

                Engine 3 out of service

                Truck 1 returned from Banner with new generator

                Officers meeting generated requ3est for the following equipment

                   purchases that will be done under day to day operations

                                         Knox Box key for Command 1

                                         Life Jackets like those in Truck 1 for 3F28

                                         Bolt cutters x3 pairs

                                         5’ fire hose – 1 section

                                         Skin decon wipes for Engines – 1 case

                                         Milwaukee sawzall blades for department sawzalls

                                         Safety glasses for department members

                                         Funding to be requested from DBOT once quotes received

                                                              Electric Ramfan for Engine 2

                                                              Cribbing device for Engine 3 to replace

                                                                 some wood cribbing

           Personnel issues

                    Working on proposal. Admin Assistant and Office Manger Positions

                    Working on Phase 2 – Second Year FF Driving Program

                    Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

           Preparing for upcoming events

                   Open House October 6, 2018 – 90th anniversary of the District

                   Holiday Parties:

                        Children’s Party December 16, 2018.

                        Adult Party – December 8, 2018 – Jacobs put in for it at TRN

           Miscellaneous

                   Received the IMRF grant amount of $10,260.00 to be used in purchasing

                       fire training software

                                            Laptop received and in service

                                            Ordered software package

                                            Obtaining quote on Microsoft Surface Pro units from CDS

                                            Looking at docking/charging stations for units

                    I will be absent from district meeting

 Asst. Chief Osborne Report

      Trustee’s accepted the Chief’s semi-monthly report.

           The following items were discussed:

                      2017 AFG grant – application for ambulance submitted. Award

                         announcement should be very soon

                      2017 FP&S grant – application for Fire Safety House has been submitted

          Engine 3 is at Banner Fire Equipment to have them troubleshoot the loss of foot

             throttle (gas pedal) while driving the apparatus on roadways

          Engine 3 also have small oil leak

          Engine 1 needs serviced, lube, oil change and filters

          Fire Safety house needs extensive repairs

          Utility 1 to Clouser’s in Auburn to have a power steering fluid leak fixed

 Closed Session

      No closed session during meeting.

 Adjournment

      Motion to adjourn meeting at 1914 hours was made by Trustee Perkins and was

         seconded by Trustee Mueller; motion passed.

                Hughes           yes             Mueller           yes               Perkins           yes

http://cfd-il.com/sites/default/files/2018-05-08%20Trustee%20Minutes.pdf