Sangamon Sun

Chatham Community Fire Protection District met May 8.

Here is the minutes provided by the Board:

• Call To Order

❖ Meeting was called to order at 1735 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Assistant Chief

Osborne and Administrative Assistant Kashima Stotts

• Review Of CFPD Insurance Coverage

❖ 1740 presentation from Lincoln Logan/May Ins was presented by Stephen Gillini

❖ 1819 hours Stephen Gillini with Lincoln Logan/May Ins left

❖ 1820 Presentation from Compass Ins was presented by Steve Lambert

❖ 1900 hours Steve Lambert with Compass Ins left

• Approval Of Previous Minutes

❖ Open session minutes of April 10, 2018 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins yes

• Treasurers Report

❖ Trustee Hughes and Trustee Perkins accepted treasurer’s report.

04/24//2018 05/08/2018

UCB-Money Market Account $ 8,175.96 $ 55,306.08

Bank & Trust M/M $ 434,365.38 $ 352,787.88

Bank & Trust Pension $ 30,582.04 $ 34,353.53

Bank & Trust Equipment Reserve Fund $ 557,609.89 $ 557,516.75

Bank & Trust Real Estate Fund $ 644,318.25 $ 644,156.75

Bank & Trust Death Benefit Supplement $ 19,630.90 $ 19,630.90

Bank & Trust Foreign Fire Insurance Board $ 60,033.77 $ 60,033.77

Bank & Trust Donations & Memorial Fund $ 1,403.38 $ 1,407.13

Chatham Fire Department Volunteer Account $ 5,831.09 $ 5,831.09

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

• Public Comments And Concerns:

❖ No public comment

• Old Business:

❖ Proposal for an administrative assistant position 20 to 40 hours was tabled.

• New Business:

❖ Vendor List was reviewed, no new additions.

❖ Laddered certificate of deposit investment option for the Equipment and Real Estate Reserve Accounts was discussed by Trustee Mueller, no action taken.

❖ Kyle Romadka, independent contractor agreement was tabled.

❖ Sam’s Club renewal in the amount of $245.00, 6 memberships were discussed, Trustee Perkins made a motion to approve the renewal of the Sam’s Club membership for 6 members in the amount of $245.00 and was seconded by Trustee Mueller, motion passed.

Hughes yes Mueller yes Perkins yes

❖ MABAS annual membership / dues for MABAS Illinois $235.00 and for MABAS 48 $100.00 was discussed, Trustee Perkins made a motion to approve the MABAS annual membership / dues for MABAS Illinois $235.00 and for MABAS 48 $100.00 and was seconded by Trustee Mueller, motion passed.

Hughes yes Mueller yes Perkins yes

❖ Background results for Todd C. Suhling, approval for medical evaluation through

MOHA was discussed Trustee Perkins made a motion to continue with the medical evaluation through MOHA and was seconded by Trustee Mueller, motion passed.

Hughes yes Mueller yes Perkins yes

• Board Of Fire Commissioners:

❖ Have not met.

• Pension Board:

❖ Lt. Bolletta was re-appointed for a 3 year term

❖ We have an opening and will have another nomination period

• Foreign Fire Insurance Board:

❖ Nothing to report

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Meeting April 5, 2018

• Discussed U1 and U4 replacement options

• Discussed AFG – requesting funding for ambulance to replace 3F27

• Discussed equipment purchases and needs for apparatus

• Discussed preparation of annual report for July 2018

• Spoke about safety house

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have invited 6 candidates, via letter, to attend our April business meeting

• FTE

• Nothing to report

• Trustee Perkins and Chief Schumer will review Local 4490 proposals and are preparing responses

• Plans to meet with Union reps in near future

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Waiting on annexation agreements to be processed by Village of Chatham

• We need to reach out to Grace Adloff

• Equipment and Miscellaneous Building Items

• Tanker 1 driver’s side chute damaged

• Air packs – ignition air pack training completed by all department members

• In the process of purchasing new ICS system vests for ambulances and additional location

• AC working on multiple apparatus issues

• Working on completing necessary spreadsheets for ESO To begin conversion to new report writing software

• Engine 3 out of service

• Truck 1 returned from Banner with new generator

• Officers meeting generated requ3est for the following equipment purchases that will be done under day to day operations

Knox Box key for Command 1

Life Jackets like those in Truck 1 for 3F28

Bolt cutters x3 pairs

5’ fire hose – 1 section

Skin decon wipes for Engines – 1 case

Milwaukee sawzall blades for department sawzalls

Safety glasses for department members

Funding to be requested from DBOT once quotes received

Electric Ramfan for Engine 2

Cribbing device for Engine 3 to replace some wood cribbing

• Personnel issues

• Working on proposal. Admin Assistant and Office Manger Positions

• Working on Phase 2 – Second Year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• Open House October 6, 2018 – 90th anniversary of the District

• Holiday Parties:

• Children’s Party December 16, 2018.

• Adult Party – December 8, 2018 – Jacobs put in for it at TRN

• Miscellaneous

• Received the IMRF grant amount of $10,260.00 to be used in purchasing fire training software

 Laptop received and in service

 Ordered software package

 Obtaining quote on Microsoft Surface Pro units from CDS

 Looking at docking/charging stations for units

• I will be absent from district meeting

• Asst. Chief Osborne Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• 2017 AFG grant – application for ambulance submitted. Award announcement should be very soon

• 2017 FP&S grant – application for Fire Safety House has been submitted

• Engine 3 is at Banner Fire Equipment to have them troubleshoot the loss of foot throttle (gas pedal) while driving the apparatus on roadways

• Engine 3 also have small oil leak

• Engine 1 needs serviced, lube, oil change and filters

• Fire Safety house needs extensive repairs

• Utility 1 to Clouser’s in Auburn to have a power steering fluid leak fixed

• Closed Session

❖ No closed session during meeting.

• Adjournment

❖ Motion to adjourn meeting at 1914 hours was made by Trustee Perkins and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller Yes Perkins yes

http://cfd-il.com/sites/default/files/2018-05-08%20Trustee%20Minutes.pdf