Sangamon Sun

Menard County Board of Commissioners met June 12.

Here is the minutes provided by the Board:

The Menard County Board of Commissioners met on Tuesday, June 12, 2018 at 6:00 p.m. at the Menard County Courthouse, 102 S. Seventh Street, Petersburg, Illinois. Commissioners Bob Lott, Jeff Fore, Allan Anderson, Ed Whitcomb. and Troy Cummings were physically present. A quorum was present. County Clerk Patricia Duncheon, State’s Attorney Gabe Grosboll, and County Coordinator Dara Worthington were also present. County Treasurer Pam Bauser was absent.

Chairperson Bob Lott called the meeting to order at 6:00 p.m.

Commissioner Fore moved to approve the consent agenda which included the minutes from the May 29, 2018 regular Board Meeting along with the Executive Session minutes, and approval of the monthly Community Services report for May 2018. Commissioner Anderson seconded the motion. The motion carried unanimously.

Hearing of Citizens (Public Comments/Requests for Board Action)-

Independent Auditor Michael Feriozzi was in attendance to discuss the County Audit for fiscal year 2017. He provided a lengthy and detailed review of the county’s financial status.

Highway Department Report/Requests for Board Action-

County Engineer Tom Casson was in attendance and provided an overview of activities related to his office. He also presented information on federal bridge funds for the proposed bridge project near 14th Street and Bluejay Road. Casson stated he has been in contact with the Mayor and that he is working on a resolution for this which may be presented at the next board meeting pending approval by the Petersburg City Council.

Zoning Department Report/Requests for Board Action-

Brian Hollenkamp, Zoning/GIS Administrator, was in attendance and presented information on the Solar Farm project, specifically the proposed Ordinance.

Ordinance #21-18 – Adoption of the Menard County Solar Ordinance for the development of solar energy. Commissioner Cummings moved to approve the Resolution. Commissioner Whitcomb seconded the motion. The motion carried unanimously.

Ordinance #22-18 – Amending the comprehensive Zoning Ordinance Article VI, Section 6.03(C)(2)(h) and Article VI, Section 6.04(C)(11) to reflect requirements of the new Menard County Solar Ordinance. Commissioner Anderson moved to approve the Ordinance. Commissioner Fore seconded the motion. The motion carried unanimously.

Sheriff’s Department Report/Requests for Board Action-

County Sheriff Mark Oller was in attendance and provided an overview of activities that included the saturated patrol that was held within the County, the Central Illinois Enforcement Group, and the recent building inspection that was done for the Courthouse, Jail, EMS building, and the Highway Department.

EMS/Community Services Department Report/Requests for Board Action-

Mike Burg, EMS\EMA Administrator, was in attendance and updated the Board on the building report from Dan Ortgessen. He also provided the transport log for review and discussed Coroner transports. Burg reported that the ambulance ordered should be delivered soon.

County Clerk’s Report/Requests for Board Action-

County Clerk Patricia Duncheon was in attendance and presented a Class F liquor license for approval. Commissioner Anderson moved to approve the liquor license. Commissioner Fore seconded the motion. The motion carried unanimously.

Clerk Duncheon also discussed the predictable recording fees that will go into effect in September 2018. She stated she will post for two weeks before the Board can sign off on it. It will then be effective on September 1, 2018.

State’s Attorney Report/Requests for Board Action-

State’s Attorney Gabe Grosboll provided an overview of his office’s activities which included, the Central Illinois Enforcement Group program, two cases he has been working on and the new bond law that is in effect.

County Coordinator’s Report/Requests for Board Action-

County Coordinator Worthington presented Health Department bills for review and approval. Commissioner Fore moved to approve the bills. Commissioner Whitcomb seconded the motion. The motion carried unanimously.

Coordinator Worthington requested Executive Session minutes be opened for June 13, 2017. Commissioner Whitcomb moved to approve the request. Commissioner Anderson seconded the motion. The motion carried unanimously.

She also requested Executive Session minutes remain closed for December 12, 2017. Commissioner Fore moved to approve the request. Commissioner Cummings seconded the motion. The motion carried unanimously.

Coordinator Worthington presented an overview of activities within her office. She briefly discussed the possibility of Menard Animal Protection selling or auctioning the old third floor courtroom windows from the courthouse as a fundraising project.

Individual Board Members - Report/Requests for Board Action-

Commissioner Fore stated that the request for Menard County to become a gun sanctuary is still an ongoing issue and needs to be addressed. He believes that the Board should draft a statement resolution soon. He also expressed his concern with the word “sanctuary” and stated he liked the term “constitutional county”. Commissioner Lott suggested Commissioner Fore draft a resolution for the rest of the Board members to review and discuss.

Commissioner Cummings informed the Board that the workforce committee hired a new executive director.

Commissioner Lott discussed the Public Building Study Group meeting, specifically, MAP fundraising efforts for the proposed animal control building and a new front entrance cover for the County Courthouse. The proposed high cost of the front entrance cover was discussed.

Resolution #23-18 Appointing Brian Ogden to a five-year term for the Menard County Housing Authority Board, that will expire the last Tuesday of May 2023. Commissioner Anderson moved to approve the Resolution. Commissioner Whitcomb seconded the motion. The motion carried unanimously. This shall be known as Resolution #23-18.

Executive Session:

Commissioner Fore moved to enter into executive session as allowed by (5 ILCS 120/2)(C)(2, 5 & 6) at 8:02 p.m. Commissioner Cummings seconded the motion. The motion carried unanimously.

Adjournment:

With no other business coming before the Board, Commissioner Fore moved to adjourn the meeting at 8:51 p.m. Commissioner Anderson seconded the motion. The motion carried unanimously.

http://menardcountyil.com/files/3115/3013/0375/06_12_18_Draft_Board_Minutes.pdf