City of Springfield Committee of the Whole met Sept. 8.
Here is the agenda provided by the committee:
1. Pledge of Allegiance
2. Roll Call of Members
3. Approval of Tuesday, August 25, 2020 Committee Meeting Minutes
4. Treasurer’s Report
5. Office of Budget and Management Contract Report
6. Presentations
7. Ordinances Tabled or Remaining In Committee:
2017-103 AN ORDINANCE AMENDING CHAPTER 170 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 170.17.68 REGARDING THE EXEMPTION OF REGISTRATION FEES FOR PROPERTIES PURCHASED WITH PUBLIC FUNDS. (No description available) (Requested by Ward 5 Andrew Proctor)
2018-110 AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER 38, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO DECREASE THE MINIMUM CONTRACT AMOUNTS FOR WHICH CITY COUNCIL APPROVAL IS REQUIRED. An ordinance amending various sections of Chapter 38 of the 1988 City of Springfield Code of Ordinances as amended, to decrease the minimum contract amounts for which City Council approval is required. (Requested by Ward 10 Ralph Hanauer)
2019-008 A RESOLUTION REFERRING A PETITION TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING AND CONSIDERATION PROPOSING AN AMENDMENT TO CHAPTER 155, SECTION 155.111, ACCESS TO OFF-STREET PARKING FACILITIES. This resolution will refer a petition to the Springfield Planning and Zoning Commission for a public hearing and consideration of an amendment to Chapter 155, Section 155.111, regarding access to off-street parking facilities. (Requested by Mayor Jim Langfelder)
2019-430 AN ORDINANCE AMENDING CHAPTER 170, SECTION 170.17.67 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO ACTIVELY MANAGED AND MARKETED PROPERTIES, BY EXTENDING THE EXPIRATION DATE FOR THE REALTOR REGISTRATION EXCEPTION TO OCTOBER 31, 2020. An Ordinance amending Chapter 170, Section 170.17.67 of the 1988 City of Springfield Code of Ordinances, as amended, pertaining to actively managed and marketed properties, by extending the expiration date for the realtor registration exception to October 31, 2020. (Requested by Mayor Jim Langfelder)
2020-049 AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL SERVICES EFFECTIVE JANUARY 1, 2020 THROUGH FEBRUARY 29, 2020, FOR THE OFFICE OF BUDGET AND MANAGEMENT. (No description available) (Requested by Mayor Jim Langfelder)
2020-067 A RESOLUTION REFERRING A PETITION TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING AND CONSIDERATION PROPOSING AN AMENDMENT TO CHAPTER 155, SECTION 155.211.7 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, LIMITING THE NUMBER OF CPUS GRANTED FOR ADULT-USE CANNABIS DISPENSING ORGANIZATIONS. (No description available) (Requested by Mayor Jim Langfelder)
2020-153 AN ORDINANCE AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH KIDZEUM FOR THE SUPPORT ACTIVITIES THAT INCREASE WITH KIDZEUM'S PRESENCE IN THE COMMUNITY AND STAFFING NEEDS, IN AN AMOUNT NOT TO EXCEED $50,001.00, FOR THE OFFICE OF SPRINGFIELD CONVENTION AND VISITORS BUREAU. (No description available) (Requested by Mayor Jim Langfelder, Ward 5 Andrew Proctor)
2020-207 AN ORDINANCE AMENDING CHAPTER 36 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 36.80, PROHIBITION OF INTERESTS IN ANY CANNABIS BUSINESS BY ANY OFFICIAL OR EMPLOYEE, AS AMENDED. This proposed ordinance language is patterned after the state law provision that prohibits state legislators, state officers, and state employees from owning any interest in a cannabis business licensed by the state of Illinois. (Requested by Mayor Jim Langfelder)
2020-273 A RESOLUTION OF AFFIRMATION OF SHARED PRINCIPLES BETWEEN ILLINOIS NAACP BRANCHES AND THE CITY OF SPRINGFIELD. (No description available) (Requested by Mayor Jim Langfelder)
2020-289 AN ORDINANCE AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH DOWNTOWN SPRINGFIELD INCORPORATED FOR AN AMOUNT NOT TO EXCEED $100,000.00 TO PROVIDE SERVICES FROM MARCH 1, 2020 THROUGH FEBRUARY 28, 2022. This agreement is for professional services to assist the City of Springfield Convention and Visitors Bureau and the Office of Planning and Economic Development with their tourism and economic development efforts (Requested by Mayor Jim Langfelder)
2020-314 AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL SERVICES WITHIN THE CITY OF SPRINGFIELD LIMITS, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $303,289.24 FROM MARCH 1, 2020, THROUGH FEBRUARY 28, 2021, FOR THE OFFICE OF BUDGET AND MANAGEMENT. This agreement provides for animal control services within the Springfield City limits. The term of the agreement is one (1) year, from March 1, 2020, to February 28, 2021. The City will reimburse the County for a share of Animal Control Service expenses in an amount not to exceed $303,289.24. (Requested by Mayor Jim Langfelder)
2020-315 AN ORDINANCE AMENDING CHAPTER 79, SECTION 79.29 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, RELATING TO PARKING ON PUBLIC STREETS. (No description available) (Requested by Ward 7 Joe McMenamin)
2020-330 AN ORDINANCE AUTHORIZING A CONTRACT WITH LINDA DO FOR THE PURCHASE OF REAL ESTATE LOCATED AT 2008 E. SOUTH GRAND AVENUE, IN THE AMOUNT OF $28,700.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $30,200.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS. This ordinance is for the purchase of right-of-way located at 2008 E. South Grand Avenue. Closing to be held at Chicago Title. Purchase price of $28,700.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Early Acquisition. (Requested by Mayor Jim Langfelder)
2020-331 AN ORDINANCE AUTHORIZING A CONTRACT WITH TIEN T. DO FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1910 AND 1912 E. SOUTH GRAND AVENUE, IN THE AMOUNT OF $30,800.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $32,300.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, EARLY ACQUISITION, FOR THE OFFICE OF PUBLIC WORKS. This ordinance is for the purchase of right-of-way located at 1910 & 1912 E. South Grand Avenue. Closing to be held at Chicago Title. Purchase price of $30,800.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Early Acquisition. (Requested by Mayor Jim Langfelder)
2020-332 AN ORDINANCE AUTHORIZING A CONTRACT WITH TIEN THANH DO FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1922 E. SOUTH GRAND AVENUE, IN THE AMOUNT OF $21,200.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $22,700.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, EARLY ACQUISITION, FOR THE OFFICE OF PUBLIC WORKS. This ordinance is for the purchase of right-of-way located at 1922 E. South Grand Avenue. Closing to be held at Chicago Title. Purchase price of $21,200.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Early Acquisition. (Requested by Mayor Jim Langfelder)
2020-333 AN ORDINANCE AUTHORIZING A CONTRACT WITH TIEN THANH DO FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1924 E. SOUTH GRAND AVENUE, IN THE AMOUNT OF $20,800.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $22,300.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, EARLY ACQUISITION, FOR THE OFFICE OF PUBLIC WORKS. This ordinance is for the purchase of right-of-way located at 1924 E. South Grand Avenue. Closing to be held at Chicago Title. Purchase price of $20,800.00 for the parcel and an estimated closing cost of $1,500.00 with the used portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Early Acquisition. (Requested by Mayor Jim Langfelder)
2020-334 AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH CHESTERFIELD FARING LTD. FOR FINANCIAL ASSISTANCE FOR THE PROPERTY LOCATED AT 518, 520, AND 524 EAST MONROE STREET UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT FOR AN AMOUNT NOT TO EXCEED $3,150,000.00. A redevelopment agreement with Chesterfield Faring LTD. for financial assistance for the property located at 518, 520 and 524 East Monroe Street utilizing central area tax increment finance funds for an amount not to exceed $3,150,000.00 to assist in the acquisition of and complete development of the buildings. (Requested by Mayor Jim Langfelder)
8. Ordinances for Committee Consideration:
CWLP
2020-339 AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE21-07-30 – FY21- OUTDOOR CIRCUIT BREAKERS WITH GRAYBAR ELECTRIC COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $151,756.00, FOR THE OFFICE OF PUBLIC UTILITIES. This Ordinance accepts Contract UE21-07-30 in an amount not to exceed $151,756.00, with Graybar Electric Company Inc. (“Graybar”), for purchase of outdoor circuit breakers for the Fiscal Year 2021. This Ordinance approves the purchase of four (4) 72.5 kV, 1200 amperes, 40 kA, 3 phase, SF6 power circuit breakers. Two (2) 72.5 kV breakers will be installed at the Palomino and Taintor substations for system protection and are part of the capacitor bank and circuit switcher project. The other two (2) 72.5 kV breakers will replace OCB’s at Taintor and Dallman 69 substation. These OCB’s are 60-years old, no longer available for replacement, and need to be replaced.
There were three (3) bidders on this contract, one (1) local and two (2) non-local. Graybar is a local vendor and they submitted the lowest bid. (Requested by Mayor Jim Langfelder)
2020-340 AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $50,000.00 UNDER CONTRACT NO. NB17-81U – FIVE YEAR TERM FOR NATURAL GAS PARKING CHARGES FOR INTERSTATE COMBUSTION TURBINE WITH PANHANDLE EASTERN PIPE LINE COMPANY, LP FOR A TOTAL AMOUNT NOT TO EXCEED $125,000.00 FOR THE OFFICE OF PUBLIC UTILITIES. In June 2016, through an Administrative Determination for an Emergency Contract approval process, Contract No. NB17-81U was authorized with Panhandle Eastern Pipe Line Company, LP (“Panhandle”) for a five-year term for parking charges incurred during routine operation of the Interstate Combustion Turbine in the total amount of $75,000.00. Parking charges are the result of any imbalance between natural gas purchased and actual natural gas burned.
The contract price reflected the estimated five-year worth of parking cost. A record number of natural gas storage has resulted in a due to record-low natural gas prices. The lower natural gas prices made the Interstate Combustion Turbine more attractive to the Power Markets in 2020 than predicted when the last estimate occurred in 2016. This resulted in record runtimes over peak demands during June and July 2020. The Interstate Combustion Turbine has exceeded the estimated runtimes for this contract period. Operations estimates that an additional $50,000.00 will be need to the cover the expenses until the end of the 5-year contract (June 30, 2021). (Requested by Mayor Jim Langfelder)
2020-341 AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH EXPERITEC, INC., IN AN AMOUNT NOT TO EXCEED $150,000.00 TO PROVIDE PREDICTIVE MAINTENANCE MACHINERY MANAGEMENT SERVICES FOR THE ELECTRIC DIVISION GENERATION DEPARTMENT FOR A TWO-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIES. This Ordinance approves and authorizes execution of a professional services time and material proposal with Experitec Inc. (“Experitec”) in the amount of $150,000.00 for a two-year term. These services will include onsite vibration data collection, onsite oil sample collection, and assistance with maintaining the current vibration analyzer and software. Initial onsite vibration analysis will be performed as required. Offsite services will include detailed vibration analysis, oil analysis, report generation (vibration and oil analysis), and telephone assistance. The proposals totals $134,424.00 and this ordinance request includes a contingency of $15,576.00 for a total amount of $150,000.00.
The Generation Department presently owns an Emerson 2140 Machinery Health Management vibration analyzer and the associated Machinery Health Management software tool kit, including database program, Guardian. The utility has been utilizing this system to historically store equipment vibration and oil analysis information since 2010. This equipment allows the department to trend vibration and oil analysis results against previous data sets and assists with identifying machinery issues. Utilizing this system will allow the department to continue to use and update the current database for record-keeping and optimize mechanical equipment performance.
Experitec is not a local vendor. (Requested by Mayor Jim Langfelder)
PUBLIC WORKS
2020-342 AN ORDINANCE AUTHORIZING EXECUTION OF A CONSTRUCTION ENGINEERING AGREEMENT FOR THE DRAWBRIDGE ROAD BRIDGE OVER THE OLD JACKSONVILLE BRANCH (MFT SECTION 19-00485-00-BR) (SN 084-6405) WITH WHKS & CO ENGINEERING IN AN AMOUNT NOT TO EXCEED $120,000.00 FOR THE OFFICE OF PUBLIC WORKS. This ordinance is for WHKS to perform construction engineering services for the replacement of Drawbridge Road Bridge over the Old Jacksonville Branch. The bridge is south of Wabash Avenue, north of Sherwood Subdivision and east of Veterans Parkway. (Requested by Mayor Jim Langfelder)
2020-343 A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS, IN THE AMOUNT OF $120,000.00, MAY BE USED FOR THE DRAWBRIDGE ROAD OVER THE OLD JACKSONVILLE BRANCH, MFT SECTION NO. 19-00485-00-BR, FOR THE OFFICE OF PUBLIC WORKS. This resolution informs IDOT that City is using MFT funds ($120,000) for construction engineering of the Drawbridge Road Bridge over the Old Jacksonville Branch. The bridge is south of Wabash Avenue, north of Sherwood Subdivision and east of Veterans Parkway. (Requested by Mayor Jim Langfelder)
2020-344 AN ORDINANCE APPROVING THE FINAL PLAT OF CLUB CARWASH MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS. An ordinance approving the final plat of Club Carwash Minor Subdivision for the Office of Public Works. The subdivision is located on the north side of Lincolnshire Boulevard and the east side of 6th Street (Business Loop 55). (Requested by Mayor Jim Langfelder)
GENERAL CITY BUSINESS
2020-345 AN ORDINANCE APPROVING THE APPOINTMENT OF CHARLOTTE JOHNSON TO THE CITY OF SPRINGFIELD RETIRED EMPLOYEES ADVISORY COMMISSION. Pursuant to the Springfield City Code of Ordinances, Chapter 33, Section 33.70, this ordinance is to appoint Charlotte Johnson, who resides on Claredon Drive, Springfield; to the City of Springfield Retired Employee Advisory Commission. Her term will expire 5-2-2023. She replaces Gloria Hayes whose term has expired. (Requested by Mayor Jim Langfelder)
2020-346 AN ORDINANCE AUTHORIZING A LEASE EXTENSION AGREEMENT WITH T-MOBILE USA TOWER LLC AND CCTMO, LLC. This ordinance authorizes a lease agreement with T-Mobile USA Tower LLC and CCTMO, LLC. (Requested by Mayor Jim Langfelder)
2020-347 AN ORDINANCE AUTHORIZING A LEASE EXTENSION AGREEMENT WITH VB-S1 ASSETS, LLC. This ordinance authorizes a lease agreement with VB-S1 Assets, LLC. (Requested by Mayor Jim Langfelder)
9. Unfinished Business
10. New Business
11. Citizen Requests to Address Committee
12. Executive Session
13. Adjournment
http://www.springfieldcityclerk.com/Government/PDFHandler.ashx?itemID=1838&itemType=MeetingAtt
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