Sangamon Sun

Sangamon County Election Oversight Committee Met Jan. 12.

Here is the agenda provided by the committee:

I. NOTICE OF CHANGE IN MANNER OF HOLDING MEETING 

Pursuant to Section 7(e) of the Illinois Open Meetings Act, the manner of holding the Election Oversight Committee is being changed. 

Governor Pritzker has issued a COVID-19 disaster declaration related to public health, and all of Sangamon County is covered by the disaster declaration. The Chairman of the Election Oversight Committee has determined that holding a typical in-person meeting is not practical or prudent because of the disaster. Accordingly, Board members are not required to personally attend the standing committee meeting; instead, they may, and are encouraged to, participate by joining a telephone conference call. 

The Chairman has further determined that attendance at the regular meeting location by members of the public and the press is not feasible due to rules/directives governing the number of persons who may gather in any space during the disaster and the general need to maintain social distancing. Accordingly, members of the public and the press will not be allowed to attend the meeting in person; however, any person who desires to monitor the meeting telephonically may call (217) 753-6650 to receive the call in number and password for the same telephone conference call Board members will use to participate in the meeting. 

Committee members and others calling into the meeting telephone conference must telephone the number provided promptly at 4:30 p.m. Once it is established that a quorum of the committee is present, whether telephonically or in person, the matters on the agenda will be addressed, regardless of whether all persons who were provided with the call in number and password have joined the conference call. 

II. AGENDA 

Chairman Calls Meeting to Order 

Sign In 

Approval of the Minutes from December 8th 

Reports 

Don Gray & Stacey Kern 

New Business 

1. Purchase Order & County Board Resolution- Election Systems & Software for  renewal of licenses for our voting equipment in the amount of $79,687.88. 

2. Approval of 2021 Contract for Jeff Berry, Election Judge/Deputy Registrar Trainer,  rate of $20/hr. 

3. Approval to Hire Mari McCubbin as Temp/Seasonal Clerk at an hourly rate of  $20/hr effective 1/13/21. 

4. Approval to Hire Twelve (12) Temp/Seasonal Clerks at an hourly rate of $12/hr  effective 1/13/21. Additional temporary staff needed for the April 6, 2021 Consolidated Election. 

Acceptance of Purchase Reports 

Old Business 

• Procurement/Grant Notifications (report only) 

Public Comment 

Next Meeting Date 

February 9, 2021 @4:30pm 

Next County Board Meeting 

February 9, 2021 @ 6:00pm 

Adjournment 

https://docs.google.com/document/d/1GJkeG63MTfnbo4b_PNPxslFJv1nfPzW6kgITGXAL7i0/edit