Sangamon Sun

Village of Greenview Village Board Met May 20.

Here is the minutes provided by the board:

CALL TO ORDER: The President and the Board of Trustees held the regular scheduled meeting at the Jerome Municipal Building, 2901 Leonard Street, Springfield, Illinois via Zoom. The meeting was called to order at 6:30 pm by

President Lopez, followed by Roll call and the Pledge of Allegiance.

ROLL CALL: The following were present:

` Kathy DeHart, Trustee of Public Property & Co Trustee Public Health Leigh Irons, Trustee of Public Safety

Ralph Irons, Trustee of Water Department

Dale Lael, Trustee of Building & Zoning

Phil Raftis, Trustee of Public Works

Christina Smith, Co-Trustee of Public Health

Also Present:

Lisa Cave, Village Clerk

Steve Roth, Village Treasurer

Jason Brokaw, Attorney, Giffin, Winning, Cohen & Bodewes, P.C.

MOMENT OF SILENCE: President Lopez asked for a moment of silence for the Champaign Police Officer, Chris Oberheim who was gunned down on May 19th, 2021.

APPROVAL OF THE MINUTES: President Lopez asked whether the Board had reviewed the May 6, 2021 Minutes and if they found need for any changes, corrections, or amendments. President Lopez stated hearing none, the May 6, 2021 minutes would stand approved as submitted.

Motion to approve the May 6, 2021 Meeting Minutes as presented by: Trustee Leigh Irons and 2nd by Trustee Ralph Irons

Upon roll call vote, all voted AYE

MOTION PASSES.

APPROVAL TO PAY BILLS: Treasurer Roth stated there was errors on Warrant List 22-01, Ace Hardware line item was incorrect, and the Toyota payment was for May not April of 2021.

President Lopez asked for a motion to approve amended Warrant List 22-01 as presented. Motion to Approve the Bills to be Paid as presented by Trustee Leigh Irons and 2nd by Trustee Smith.

Upon roll call vote, all voted AYE

President Lopez asked whether the board had reviewed Warrant List 22-02 dated May 20, 2021 totaling $31,663.34. Treasurer Roth added that of this amount $9,173.38 will be paid from the General Revenue Fund, $62.28 will be paid from the 1% Fund, and $22,427.68 will be paid from the Water Fund.

President Lopez asked for a motion to approve Warrant List 22-02 as presented. Motion to Approve the Bills to be Paid as presented by Trustee Smith and 2nd by Trustee Leigh Irons.

Upon roll call vote, all voted AYE

MOTION PASSES.

Treasurer Roth stated he found an error on Warrant 22-02. To be clear he would like to amend the Warrant List 22-02. The second bill for Toyota has a dollar amount not a line item. 4590 should be the line item.

President Lopez asked for a motion to amend Warrant list 22-02 as presented. Motion to Amend Warrant list 22-02 as presented by Trustee Smith and 2nd by Trustee Leigh Irons.

Upon roll call vote, all voted AYE

MOTION PASSES.

TREASURER REPORTS: Treasurer Roth presented to the Board of Trustees the Financial Status as of May 6, 2021. We have started off the year in good shape. All the revenue for May have increased from this time last year except for Telecom. For April we ended the Gaming Revenue on a high note. For not getting any revenue for three months out of FY 21 and two months with partial revenue, to end the year almost $18,500 over last fiscal year’s revenue is unbelievable. Hopefully, this trend will continue into FY’22. MFT was slightly down last year, but with people not traveling due to COVID, it is not surprising this amount is down over the previous fiscal year. There will be approximately $537,366.23 in the Illinois Funds GRF account and $66,076.42 in the MFT funds. There is approximately $17,199.67 in the INB GRF account and $214,874.12 in the INB Water account. The other bank account balances are as follows: Law Enforcement - DUI – $320.00; Law Enforcement – Vehicle - $607.43; 1% NHR - $277,721.41; Road & Bridge - $18,518.28; Police Equipment Fund - $2,039.83, Cannabis Fund - $1,626.67; and for the MFT-Rebuild Illinois fund – $54,568.47. Still awaiting news on the grants.

PUBLIC COMMENTS:

President Lopez opened the Visitors Acknowledgement portion of the meeting at 6:37 pm.

He noted that during the time period when remote meetings are being held public comments must be submitted in writing to the Clerk by email or by placing them in the deposit slot outside the office front door by 6:00 p.m. the day of the meeting.

Clerk Cave stated no comments had been received.

This portion of the meeting closed at 6:37 pm.

REPORTS:

Trustee Leigh Irons stated that she has met with the Chief and that they have only received one application so far.

Trustee Raftis reported the Public Works Department have started the limb pickup and is working as quickly as they can to get them picked up. Trustee Leigh Irons asked how many truck loads have they picked up? Trustee Raftis stated currently they have picked up 15 loads.

Trustee DeHart reported she has a list of residents who have volunteered for the library. No feedback on hours or days of operation at this time. 3 new volunteers have signed up, due to the ad in the Bulletin. Trustee DeHart had met with Mamcon with Dave for the TV install and WIFI still in the works on the detail of when they will be installing. Salt shed doors were finished this afternoon, they look great! Signs for masks and social distancing at the Parks are still up. On replacing the stove in the hall, Trustee DeHart is going to compile a list of selections to be approved for purchase.

Trustee Lael had nothing to report.

Trustee Smith reported she has met with Kathy DeHart and Leigh Irons regarding department assignments. Trustee Smith stated she will be approving the fire pit applications.

Trustee Ralph Irons stated that Dave has located 2 hydrants that are beyond repair and will have the cost to repair those at the next board meeting.

Village Clerk Cave had nothing to report.

Attorney Brokaw stated he believes we have cleaned up the old water accounts and have a clean set of books. Any future delinquent water bills will have liens filed to collect the debt. The Village should be receiving Covid Relief funds the first payment by the end of Summer. Attorney Brokaw will forward any information he receives on the Covid Relief funds.

President Lopez wanted to thank Clerk Lisa Cave on the bulletin, he has had great response. July 3, 2021 we will host the 4th of July parade. Line up at 8 am and parade starts at 9 am. No food this year due to Covid. The Village Board will not meet again in person until end of Summer as long as it is safe to do so.

OLD BUSINESS: President Lopez presented Ordinance 22-02 an Ordinance Making Appropriations for Expenses of the Village of Jerome, Illinois for the Fiscal Year Ending April 30, 2022. Treasurer Roth stated that there was a donation to the Police Department that was not considered in the expenses of the Village Police Department and that has been changed and reflected in this copy of the ordinance. President Lopez announced total appropriation for FY 2022 is $1,903,281.33.

Motion to approve Ordinance No. 22-02 an Ordinance Making Appropriations for Expenses of the Village of Jerome, Illinois for the Fiscal Year Ending April 30, 2022 by Trustee Smith and 2nd by Trustee Ralph Irons

Upon roll call vote, all voted AYE

MOTION PASSES.

President Lopez asked Trustee Raftis to present the Traffic Calming Purchases. Trustee Raftis presented a preliminary map on google earth of the locations that he and Dave has recommended the speed humps. After discussion, Trustee Raftis stated these speed humps are 3.5 inches tall. Trustee Raftis stated they will not be moved until they plow snow. It is a long process to remove these and they will not be able to move them monthly.

Motion to approve purchase of speed humps and signage not to exceed $4,000.00 by Trustee Raftis and 2nd by Trustee Lael

Upon roll call vote, all voted AYE

MOTION PASSES.

President Lopez presented Ordinance 22-04 Allowing Food Trucks in the Village of Jerome. President Lopez would like to table this to the next meeting in June. President Lopez received some interest in a food truck at a business location a couple of Sundays in June. President Lopez is still gathering more information on what the businesses are wanting to do.

NEW BUSINESS DISCUSSION: President Lopez asked Trustee Ralph Irons to discuss the purchase of a tablet for the Water Department. Trustee Ralph Irons and Dave stated that it will allow the Public Works Department to show real time data on a possible leak at their residence. This will allow us to see it down to 15 minutes. Dave has found a mapping program that is real time GPS coordinates, that holds, data, Julie locates etc with pictures on the map with valves and hydrants etc. This tablet is specialized and will cost about $4,500.

Motion to approve purchase of a tablet for the Water Department not to exceed $4,500.00 by Trustee Ralph Irons and 2nd by Trustee Raftis

Upon roll call vote, all voted AYE

MOTION PASSES.

Trustee Ralph Irons stated the labs for water testing costs $1,566.00 from PVC and if we switched to the Illinois EPA for testing it would cost $726.00 which is over $800 worth of savings per year.

Motion to approve Illinois EPA labs for water testing for FY 2022 by Trustee Ralph Irons and 2nd by Trustee Smith

Upon roll call vote, all voted AYE

MOTION PASSES.

EXECUTIVE SESSION:

A motion was made by Trustee Lael to go into Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel of the public body (5 ILCS 120/2 (c)(1)); minutes of meetings lawfully closed under the Open Meetings Act for purposes of approval by the Body (5ILCS 120/2(c)(21); Trustee Leigh Irons seconded the motion.

The Board went into Executive Session at 7:25 pm.

The Board returned from Executive Session at 8:22 pm.

NEW BUSINESS DISCUSSION CONTINUED: Trustee Ralph Irons stated that Dave Wilken has completed all the necessary requirements to be a licensed Water Operator.

Motion to approve Dave Wilken as the Water Operator for the Village of Jerome and approve a $250.00 stipend on his check monthly after 30 days notice to Todd is given by Trustee Ralph Irons and 2nd by Trustee Raftis

Upon roll call vote, all voted AYE

MOTION PASSES.

President Lopez presented discussion and approval of Employee Raises for the Fiscal Year 2022.

Motion to approve 3% Raise to all employees full and part time for the Fiscal Year 2022 retroactive to May 1, 2021 by Trustee Raftis and 2nd by Trustee Smith

Upon roll call vote, all voted AYE

MOTION PASSES.

President Lopez stated that Illinois Department of Public Health reached out and will be providing a mobile van offering 200 Johnson and Johnson vaccines per day. It will be on May 25th and June 2nd. They will be providing the one dose vaccine.

ADJOURNMENT: With no further business, President Lopez asked for a motion to close the meeting at 8:27 pm. Motion was made by Trustee Raftis and 2nd by Trustee Leigh Irons.

https://thevillageofgreenview.com/documents/344/051021_special_meeting.pdf