Sangamon Sun

Village of Illiopolis Board of Trustees met Oct. 2.

Here are the minutes provided by the board:

Mayor Rogers called the meeting to order at 6:30 p.m. and led the Pledge of Allegiance.

A roll call was taken, all members were present.

Agenda

The agenda was adopted as presented.

Minutes

J DeVore made a motion to approve the September 18, 2023 meeting minutes seconded by S McIntyre, all ayes Motion carried 6-0-0 D Koonce made a motion to approve the September 26, 2023 meeting minutes seconded by R Reed, all ayes Motion carried 5-0-1 with J DeVore abstaining.

Visitors

Eric Shangraw, with GFL Environmental was present to answer any questions on his company’s proposed contract. R Reed gave updates to correspondence with the companies who had sent in proposals. Four companies requested information to submit a proposal and only three replied, Waste Management, Republic and GFL. A discussion was held concerning some question s and the responses from the companies. In the discussion it was mentioned that the staff areas can go with whomever they want for garbage disposal since they are not part of the Village and are not covered under the Village contract.

GFL’s proposal was the lowest in price and met all the requested changes.

R Reed made a motion to accept the proposed contract from GFL after attorney’s review. D Koonce seconded A Roll Cal vote was taken. All ayes motion carried 6-0-0

Jim McDaniles was present.

Open Forum

Dave & Debbie Rogers were present to inform the board about an incident that occurred on 9/2/2023 at 9:30 am while walking. It was concerning a local resident hot rodding around and jeopardizing safety of those in the area. Mayor Rogers said he will contact the officer who handled the complaint.

Justin Vest was present to show the board pictures of the trash problems at Dollar General. R Reed asked if there was an Ordinance about needing a fence around commercial trash. The board didn’t know of any such Ordinance. This has been an ongoing problem and Dollar General’s District Manager had been contacted. Mayor Rogers will contact them again.

Treasurer’s Report

C Mitchell let the board know that representatives from Hickory Point Bank contacted the Mayor. Sshe and the Mayor had a meeting with Hickory Point Bank concerning some interest rates on CD’s and Money Markets. The treasurer mentioned that the rates at Prairie State Bank are low and are currently almost 3% lower than Hickory Point Bank’s. She will contact Prairie State Bank and see if they can give us better a better rate.

Economic Development Report

R Reed stated that the residents of the South Staff area have hired Diane Reinhart for help with their sanitary sewer project. They are looking into a Grant that the Village could possibly file for on their behalf.

Engineering Report

Old Business

Discussion was held on the installation of drainage pipe on Matilda. J McDaniles presented some plans and prices for the project. He met with S Flach to see how to handle the 3’ drop in the ditch.

R Reed made a motion to approve the drainage work on Matilda and grading and seeding with the cost not to exceed $3,000. M Peevler seconded. Roll Call All ayes motion carried 6-0-0

New Business

Discussion was held on having a street sweeper company come in and clean the streets. Public Works presented quotes from 3 companies. He said the work should be completed in 4 days. A notice will be given to residents to get vehicles off the street prior to sweeping. R Reed made a motion for Public Works to schedule street sweeping with Capital Sweep with a not to exceed price of $3,000. Seconded by D Kooncve Roll Call taken all ayes Motion carried 6-0-0

Public Works also reported that Burdick plumbing will be replacing a hydrant and Schultze Supply will be installing a line stop to replace a leaking valve. South Staff residents will be notified of the time of water shut off and boil order.

Dilapidated Property

Mayor Rogers informed the attorney that the tree had been trimmed in Kelsan Heights.

Comments

Mayor Rogers wanted to thank Rod Mitchell and Bennett Lybarger for the installation of the mats in Wabash Park.

S McIntyre made a motion to go into Executive Session at 7:30 pm for the review of Executive Session Minutes and personnel R Reed seconded Roll Call all ayes motion carried 6-0-0

D Koonce made a motion to come out of Executive Session at 7:39 pm with M Peevler seconding Roll call all ayes motion carried 6-0-0

S Mc Intyre made a motion to approve the executive session minutes with B Honea seconding D Koonce made a motion to keep confidential the Executive Session Minutes for July 17, August 7, August 21, and September 5th and to release the minutes from May 1, June 5, June 19 and also the part of May 15 that does not include personnel as recommended by Attorney Segatto and to also retain confidentiality of all previous minutes , and tapes and to dispose of recordings over 18 months old as provided by ordinance, seconded by M Pevler a roll call vote was taken all ayes motion carried 6-0-0.

M Peevler made a motion to adjourn at 7:45 pm with D Koonce seconding. All ayes 6-0-0

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