Sangamon Sun

Village of Pawnee Board of Trustees met July 8

Here are the minutes provided by the board:

Call to Order:

• President Clarke called the meeting to order at 7:00pm 

Roll Call: 

• Village Clerk, Devona Martin called roll 

• Trustees in attendance: Dale Walters, Phillip Thompson, Troy Grant, Patrick Murphy, David Skinner, Brian Whitlow 

• Trustees Absent: none 

• Also in attendance: Attorney Don Cravens, Kelly Haney, Travis Simpson, Steve Haney, Jeff Jarrett, Dakota Davidson and Stephanie Tidwell, Jessica Leach 

Visitor's Recognition/Comments: 

• Dakota Davidson and Stephanie Tidwell appeared before the Board. Josh Leach is transferring his liquor license from himself to Dakota Davidson and Stephanie Tidwell. This is for the Country Store on 104 only. The liquor license stays the same. There is no interruption in business. 

• Jessica Leach appeared before the Board. The Sports Boosters is having a bags tournament at the Shed on Saturday August 10th. She is asking if they can open the gates to the beer garden to expand the bags. Consensus was to allow, 

Clerk's Report: 

• Minutes of June 28, 2024 were presented for review and approval 

Motion made by Trustee Murphy to approve the minutes of June 28, 2024 as presented Second made by Trustee Skinner 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Whitlow- present 

Motion Carried: (6-0) 

Personnel & Finance Committee Report: Committee Chair, Trustee Skinner 

• Trustee Skinner presented the bills payable for the week ending July 8, 2024 in the amount of $121,759.98. 

Motion made by Trustee Skinner to approve the bills payable in the amount of $121,759.98 for the week ending July 8, 2024 

Second made by Trustee Thomspon 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Whitlow- yes 

Motion Carried: (4-0) 

Gas and Water Committee Report: Committee Chair, Trustee Whitlow 

• Trustee Whitlow advised that on June 22nd, they had 2 shut offs. They also sent out 52 red letters this month. 

• Trustee Whitlow advised that they are using summer help for painting meters. 

• Truste Whitlow advised that effective July 31, he is moving out of town and will be stepping off the board. 

Streets, Alley and Sidewalk Committee Report: Committee Chair, Trustee Grant 

• Trustee Grant advised the Board that they have been weed eating and mowing. They are also doing road patching. 

Police Committee Report: Committee Chair, Trustee Skinner 

• Chief Barclay Harris's Monthly Police Report - tabled 

• President Clarke advised that the drive train went out of Corey's car. They recommend it be purchased from the dealer for $4200 but they don't make the part anymore. It is a 2013 Ford Taurus. Trustee Murphy and Treasurer Wise will discuss options. 

• President Clarke advised they arrested a guy that tried to kick a window out and now the window is whistling. They are working to resolve that issue. 

•President Clarke advised that the fireworks were out of control on Saturday night. We do not have an ordinance. It is a state law. We should discuss if we want to have a permit. Chatham has a permit for $750 and a million dollar insurance policy, Attorney Cravens will check into local ordinances. 

• There is also an issue with a resident making false police reports. He will discuss more with Chief Harris. 

• Someone purchased the house at 915 Lincoln Street. They trimmed all the trees. The new owner paid a deposit to have the water meter reinstalled. Our lien is $4,100.00. It is still not livable. He has a "For Sale" sign in the yard. He purchased it for $10.00. We will move forward with foreclosures on the liens. The water pit will go in Thursday. 

Sewers and Parks Committee Report: Committee Chair, Trustee Thompson 

• Travis Simpson advised the Board they had a sludge survey completed on the sludge pond. It was built in 1986. They survey was completed by IRWA as they will do it for free. Most samples were taken on the south side. Total, we are at 33% capacity. The pond is in great shape, however, some areas have 0 sludge which means we are not utilizing the entire pond. We need to treat the bad areas. At 50%, we would have a stop order. We should repair now. IRWA recommended a company out of Centralia to supercharge the microbial activity. It can only be treated in the warm months. 

• Motion made by Trustee Thompson to approve the bio stimulant from Biotreatment Technology not to exceed $20K over the next 12 months 

Second made by Trustee Murphy 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Whitlow-yes 

Motion Carried: (6-0) 

Motion made by Trustee Thompson formally approving the work on the San Terra lift station which included faulty valves not to exceed $20K with Peterburg Plumbing. This was previously approved via email. 

Second made by Trustee Walters 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Whitlow-yes 

Motion Carried: (6-0) 

• Trustee Thompson thanked everyone that assisted with Fireworks including the PAG and the Board. He advised he has heard nothing but good things and he just wanted to thank everyone. 

Zoning Committee Report: Committee Chair, Trustee Murphy 

• Trustee Murphy advised the Board they had a Zoning Board meeting prior to our meeting to discuss a variance. Mark Reynolds asked for a variance on his garage at the 400 block of Harrison. His garage is too big or yard to small. The Zoning Board was approved the variance. Motion made by Trustee Murphy to approve a variance for Mark Reynolds garage at 400 block of Harrison. 

Second made by Trustee Thompson 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Whitlow-yes 

Motion Carried: (6-0) 

• Trustee Murphy advised we have had several building permits. These include 301 13th for a wood fence not to exceed 6' tall; a 6' fence for 1215 7th St; a fence at 1207 Monroe; and a 10x16 storage 908 Neala Dr. 

Bargaining Committee Report: Committee Chair, President Clarke 

• No report 

Energy Committee Report: Committee Chair, President Clarke 

• No report 

Infrastructure Committee Report: Committee Chair, President Clarke 

• No report 

Unfinished Business: 

• none 

New Business: Clark 

• President Clarke advised that the Lions Club would like to use the Square on Sept 7th for Country Fair. Consensus was that we would supply the toilets, handwashing station and trash cans. President Clarke advised the Sports Boosters cancelled on the bags tournament on the square. The decided to move it from Locals to the Shed. Jay Smith was not aware until today. He was not notified by the Sports Boosters. 

• President Clarke advised the tornado sirens are being installed on Wednesday. They are installing 2 sirens. 

Motion to Adjourn: 

• Motion made by Trustee Murphy to adjourn 

Second made by Trustee Thompson 

Roll Call Vote Taken: Walters-yes, Thompson-yes, Grant-yes, Murphy-yes, Skinner-yes, Whitlow-yes 

Motion Carried: (6-0) 

Meeting adjourned at 7:37pm on Monday, July 8, 2024. The next scheduled meeting of the Pawnee Village Board of Trustees is Tuesday, July 22, 2024 at the Village Hall.

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