Sangamon Sun

Village of Illiopolis Board of Trustees met Aug. 5

Here are the minutes provided by the board:

Mayor Reed called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

A roll call was taken, all members were present except for Judson DeVore.

Agenda

The agenda was adopted as presented.  

Minutes

S McIntyre made a motion to approve the July 15, 2024 meeting minutes as amended seconded by D Koonce   All ayes Motion carried 5-0-0  

Visitors

Matt Wood was present as an observer.

Open Forum

Treasurer’s Report

Economic Development Report

Mayor Reed gave the board an update on the Ameresco Project. They are going thru the approval process with Ameren for the project and things are progressing.

Engineering Report

P Weber will be present at the next meeting to give an update on Westside Park’s drainage solutions.

Old Business

A discussion was held on changes to the current Golf Cart Ordinance. Possible changes are making the license renewable on a calendar year January 1st thru December 31st. Still in discussion is what type of vehicles will be permitted. Changes to the ordinance will be on the next agenda.

Mayor Reed gave the Board members bids from 3 paving companies to do the Storm Sewer driveway work on Matilda St. The Board will have Entler Construction redo the dips in the road previously repaired after the Storm Sewer work on Anne Street. D Koonce made a motion to accept Illinois Paving quote for the blacktop work for the Storm Sewer Driveways with M Pevler seconding Roll Call All Ayes  Motion Carried 5-0-0

New Business

B Honea made a motion to approve the Raffle License for Resurrection Parish with M Pevler seconding All ayes Motion carried 5-0-0

Mayor Reed explained to the Board about the Engineering Agreement presented by Milano & Grunloh. This agreement is for the design and construction engineering that is not paid for by the grant for the Storm Sewer Project on Elizabeth Street. The engineering cost for the $1.5 million project will be approximately $225,000. D Koonce made a motion to pass Resolution 2024-03 that allows the Mayor to enter into an agreement with MG Engineers for the Storm Sewer Grant work. S McIntyre seconded Roll Call All ayes Motion Carried 5-0-0

Discussion was held on the current Storage Container Ordinance. The Village attorney says the current ordinance allows for businesses only to have storage containers. Temporary storage container usage is allowed in residential areas with a permit.  

Mayor Reed informed the Board about a possible Material Storage Lease with Ameren. Ameren has previously had a lease with the Village in 2022 and 2023. The Village attorney has reviewed the lease and found that the rent for this lease was lower than the previous one. It was suggested to amend the lease agreement to $1350 per month for the period of February 2025 thru October 2025. Mayor Reed also suggested that this money could be used to clean up the burn pile west of town.

Dilapidated Property

D Koonce mentioned about some tall grass on Louisa Street he is watching. Mayor Reed said he had talked to Dollar General and they are going to keep their recycle inside when possible until it is picked up by their truck.  

Comments

B. Honea informed the Board that he had checked with the Fire Department about the possibility of insurance paying for the water that was used on the big fire outside of town. He was told that since it is in the district it cannot be billed. Mayor Reed asked URWC if there was any type of reduction in the amount they bill for this type of situation. It is considered a small amount so no vote was taken. At the URWC meeting.

M Pevler asked about a couple of residents who have chickens and was wondering if they were permitted. The Village Clerk will check the permits and let him know.

S Perry gave an update on the creation of a Facebook site for the Village of Illiopolis. Mayor Reed said he would like this used for information sharing with the residents only.

Mayor Reed mentioned about the sale of the farmland and that this was put on hold due to the cost of surveying the land. That cost along with the appraisal might make selling the land not profitable for the Village. There was an email request about a dead tree on 5th street. D Koonce will check that out and if needed put it on the list being compiled for tree removals and trimming which is usually done in the fall. Mayor Reed got a call from J Swick about putting up the playground equipment. There will need to be a meeting of S McIntyre, R Mitchell and the Mayor to discuss placement and fall zones.

Mayor Reed had a meeting with P Weber and PSB about possible improvement to the area at the West end of town. They will present the improvements and costs to the village for consideration. The sign at the west end of town was repaired. The Village will look into different designs for a new sign. Mayor Reed also informed the Board that the work at the Softener Plant was completed.

D Koonce made a motion to go into Executive Session to discuss personnel at 7:20pm with D Honea Seconding All Ayes Motion Carried 5-0-0

S McIntyre made a motion to come out of Executive Session at 7:38 pm with D Koonce  seconding All ayes Motion Carried 5-0-0

D Koonce made a motion to adjourn the meeting at 7:39 pm with S Perry seconding All Ayes Motion Carried 5-0-0

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