Sangamon Sun

Athens Municipal Library Board met April 10.

Here is the minutes provided by the Board:

The meeting was called to order at 6:33

Roll Call:

Maggie Sanderfield present

Kappi Marcus present

Holly Henning- Buhr present

Jennifer Bessert present

Linda Pedigo excused

Cheryl Keller present

Recognition of Visitors none

Public Presentations none

Approval of Minutes:

Minutes of the March meeting were reviewed. They were amended to show that the tax report will be done by Cowan & Epperson. Kappi Marcus made a motion to accept the amended minutes 2nd by Jennifer Bessert. Motion passed on a voice vote.

Treasurer’s Report:

Jennifer Bessert presented the monthly financial report. Cheryl Keller made a motion to accept the financial report, 2nd by Cheryl Keller. Roll call vote, motion passed.

Jennifer Bessert reported CD 1003388 matured this month. She made a motion to roll it over for 24 months{maturing in 2020}, 2nd by Cheryl Keller. Motion passed on a roll call vote.

Holly Henning Buhr made a motion to pay April bills. 2nd by Cheryl Keller Motion passed on a roll call vote.

Jennifer Bessert presented a profit/loss comparison of the past two years. The board found this very helpful and ask that she present quarterly comparisons.

President’s Report:

Friends of the Library will not be participating in the 4th of July Salute to America parade. AML board will continue to participate and will be seeking candy donation.

A back to school night at Athens UMC will be held August 15. Plans are in the works.

A lengthy discussion was held on how we could celebrate Illinois 200th birthday. Suggestions included a poster contest, a look alike /impersonation, making activities. Board members will be investigating options.

Library Director’s Report:

An application form was picked up for a Business MasterCard.

Inventory is almost complete except for picture books and young adult books.

Letters have been sent out to businesses for summer reading donations.

A contract was received for CLOUD library e-books. It will be $387.50 for July 2018 to June 2019

Called Jeff Johnson and Exciting Windows about window tinting. Waiting for responses.

Talked with city about BINGO permit. They are working on an ordinance that will cover this. We will not be able to get a permit until this is completed.

Communications:

A thank you note was read from Jesse Kutz.

Technology:

$1540 has been budgeted for computers using Per Capita Grant funds. $1500 has been budgeted for other computer needs.

Unfinished business:

Investment & purchasing policy committee will meet May 6th at 3 pm.

TV and TV bracket has been tabled.

A discussion was held on how to implement the memorial Coffee Nook in honor of Ruby Behl. Prices need to be obtained for the needed supplies. Maggie Sanderfield made a motion to have a trial run using existing supplies, 2nd by Jennifer Bessert. Motion passed on a voice vote.

Insurance quotes have been received from West Bend {5906} and State Farm {2473}. We are currently paying $4300.00. These have not been compared line by line. Mr. Ogden will continue to search for underwriters with better rates.

Economic Interest Statements were filled out.

Board Vacancies have been tabled.

End caps – Holly was going to check with someone she knows and Donna is waiting for another quote from Illini Supply.

Upholstering has been tabled until we find out what it would cost to tint the windows so furniture won’t fade.

Parking Lot Repair – A motion by Kappi to patch and reseal the parking for $3100 was made and 2nd by Jennifer Bessert. Roll Call Vote, Motion Passed.

New Business:

Credit card-Holly will check into it and get more information

Copier will pursue more quotes.

The Budget for FY2018-19 was presented by Jennifer Bessert. Holly Henning-Buhr made a motion to accept the budget, Cheryl Keller 2nd the motion. Roll Call vote, motion passed.

Staff evaluation was tabled

Executive Session:

Jennifer Bessert made the motion to go into executive session at 8:40pm, Kappi Marcus 2nd the motion. Motion Passed. Jennifer Bessert made the motion to exit executive session at 8:55pm, Kappi Marcus 2nd the motion. Motion passed.

A motion to by Holly Henning-Buhr to except the new pay schedule was made and 2nd by Cheryl Keller. Roll Call Vote. All in favor. Motion passed.

Items for next meeting:

Investment policy

Purchasing policy

Illinois Bi-centennial party

Adjournment:

A motion was made by Jennifer Bessert to adjourn the meeting, 2nd by Kappi Marcus. Motion passed on a voice vote.

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