Auburn Public Library Board met Sept. 17.
Here is the minutes provided by the board:
Call to Order: A regular meeting of the Auburn Public Library District Board of Trustees was held in Auburn, IL 62615, on September 17, 2019. The meeting convened at 7:07.
President Ashley Foster presiding, and Lacy Strader, secretary.
Roll Call to Establish Quorum:
Board Attendees:
Ashley Foster, President
Jeffrey Stutsman, Trustee
Carrie Pillischafske, Treasurer
Lacy Strader, Secretary
Absent: Shirley Deheve, Jessica Lance, Monica Garrett
Staff: Kristi Lear, Nicole Szymski, Amanda Kendall
Visitors: Dawna Edie (Auburn Activities Committee)
I. Approval of Minutes: A motion was made by Carrie Pillischafske to approve the minutes of the August 20, 2019 meeting.
Shirley Deheve – absent, Carrie Pillischafske - yea
Lacy Strader – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
II. Consent Agenda: A motion was made by Lacy Strader that the Consent Agenda be approved.
Shirley Deheve – absent, Lacy Strader - yea
Carrie Pillischafske – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
III. Public Comment:
Dawna Edie from the Auburn Activities Committee presented a $300 donation to the Auburn Public Library District as a thank you for face painting during the Labor Day Picnic. They are looking forward to working together again at the Holiday Walk.
IV. Unfinished Business
1. Swearing in of New Trustees
V. New Business
1. Adoption of Ordinance No. 2019-2. Ordinance Levying and Assessing Tax for the
Auburn Public Library District of the County of Sangamon State of Illinois for the Fiscal Year Beginning the 1st Day of July, 2019 and Ending the 30th Day of June, 2020.
A motion was made by Carrie Pillischafske that Ordinance No. 2019-2 Ordinance Levying and Assessing Tax for the Auburn Public Library District of the County of Sangamon State of Illinois for the Fiscal Year Beginning the 1st Day of July, 2019 and Ending the 30th Day of June, 2020 be approved.
Shirley Deheve – absent, Lacy Strader - yea
Carrie Pillischafske – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
2. Library Policy Review Schedule
Library Policy will be reviewed on a regular basis.
3. Petty Cash Policy
A petty cash policy will be drafted for board approval in October.
VI. Treasurer’s Report
1. Financial Reports
VII. Director’s Report
1. Facility
a. Weather stripping on the back door has peeled off. Nicole’s husband has said he will install new weather stripping for us and fix the broken arm chair.
b. One of the bulbs in the front entry is burned out. We have extra bulbs from the LED upgrade. We just need someone who knows how to change it.
c. In November we will be (hopefully) wrapping up the picture book project.
The final piece is adjusting shelves and removing two of the bays. We plan on coming in on Saturday, November 9th after close to accomplish this. We will need help moving books and taking apart the shelving.
2. Staff
a. Amanda and Nicole both received excellent annual reviews. Kristi is requesting that they both receive a $.25 raise.
A motion was made by Ashley Foster that Amanda and Nicole receive a $.25 raise effective September 9th.
Shirley Deheve – absent, Lacy Strader - yea
Carrie Pillischafske – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
3. Programming
a. Banned Book Week is September 22-28
1. Recent topics in censorship
a. Prison Libraries
b. Harry Potter
4. Fundraising
a. Fall Book Sale is September 25-28
1. We still need volunteers to help set the room up for the sale Monday, September 23 and Tuesday, September 24. Boxes of books need to be brought to the meeting room and unloaded onto tables.
b. Annual Chili Supper Fundraiser
1. Approval to close the library October 4th for the Chili Supper
A motion was made by Lacy Strader that the library be closed Friday, October 4th, for the Annual Chili Supper Fundraiser.
Shirley Deheve – absent, Lacy Strader - yea
Carrie Pillischafske – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
2. Volunteer Sign Up
3. So far, MJ Kellner has donated 2 boxes of chili, Magros has donated 2 cases of beef franks, and HyVee has donated a $50 gift card. More follow up phone calls will take place this week. Monetary donation letters were also sent to David Moose at Eastland, Regan Bruenger at State Farm, and Wayde Rathgeber at UCB. Hopefully we will hear back from them soon.
5. Other
a. ILA Annual Conference – Shift: Where Will You Grow?
1. This year’s conference will focus on how we as individuals and organizations can shift our thinking to look at new ways of providing service, take a step back to reassess something we are doing, see where we can change commonly held beliefs, explore similarities between different types of libraries, and engage with ideas outside the library world.
2. Conference Budget
A motion was made by Carrie Pillischafske for the Auburn Public Library District to cover overage expenses for the total cost of the conference and hotel.
Shirley Deheve – absent, Lacy Strader - yea
Carrie Pillischafske – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
3. Conference Itinerary
VIII. Committee Report
1. Strategic Planning Committee
a. Final draft of the Long-Range Plan 2019-2023 has been approved by the Strategic Planning Committee and is ready for board approval.
A motion was made by Carrie Pillischafske that the Long-Range Plan 2019-2023 be approved and adopted.
Shirley Deheve – absent, Lacy Strader - yea
Carrie Pillischafske – yea, Jessica Lance - absent
Monica Garrett – absent, Jeffrey Stutsman - yea
Ashley Foster – yea
Motion Carried.
IX. Closed Session
None
X. Announcements
1. Next meeting is October 15, 2019
XI. Adjournment
The meeting adjourned at 8:45
https://auburnpubliclibraryil.files.wordpress.com/2019/10/2019-september-17-minutes.pdf
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