Sangamon Sun

Ball-Chatham Community Unified School District 5 Facilities and Grounds Committee met Jan. 8

Here are the minutes provided by the committee:

Attendees included Committee Member Patrick Phipps and Steve Bryant. Superintendent Becca Lamon and Mike Dobbs, Director, Facilities and Grounds

Auditorium Stage Rigging  

The stage rigging has been chained up and made safe for performances and district use. Schuler Shook, a theater design group was onsite on December 2, 2024 to begin putting a scope of work together. We anticipate the project to be publicly bid by early 2025.   

GHS Track Replacement

A punch list visit was attended by athletics, facilities, Graham and Hyde Architects and Byrne and Jones (B&J) on November 14, 2024. B&J has agreed to replace approximately 150’ of track surface including asphalt on the west side track. This is the area that they felt the two spray coatings of rubber surface would cover up the tire tracks and footprints in the asphalt surface. Caitlyn identified areas along the south and southwest portions of the track that were spongy and could potentially pose a safety risk for runners. B&J stated that those areas met the guidelines of ASBA Track Manual Guidelines. Photos of the area along with the ASBA guidelines have been provided and their findings have not yet been verified by the district.  Since B&J has not make any progress by the January 15, 2025 window, it is assumed that the work will not be completed until the spring of 2025

CES HVAC Upgrade

The project was awarded to R.D. Lawrence. Due to the location of the existing heating units in the gymnasium, the new ductwork cannot be installed without removing the existing heating units which cannot be done during the heating season. Installing the duct work early would have allowed adequate storage for a large portion of the classroom furniture but we will likely end up renting storage containers to house the furniture during the project. The exterior work is tentatively scheduled to begin in the February-March time frame so once school is out in May they can transition right into the interior portion of the project. The project will be completed in two phases. Phase 1 will be putting in the Geo Thermal well field west of the building and a building addition to house the new Geo Thermal Equipment. Phase two will include installing the classroom heating/cooling cassettes along with new LED lighting and ceilings. 

GHS Auditorium Sound Upgrade

The project was awarded to Pearl Technologies out of Peoria Heights, Illinois. Both parties are in possession of the signed contract. A virtual pre-construction meeting was held on December 11, 2024 revealing Pearl Technologies did not include the line voltage (Division 26) portion of the project in their bid. The project specifications included the line voltage electrical portion of the work as well as the audiovisual (Division 27) portion. We are working with the architect, Pearl Technologies to resolve the issue. Substantial completion is anticipated the first week in August 2025. The district is seeking legal guidance on how to proceed.

Future Projects (2025)

These projects are in various stages of design and planning but each are expected to be publically bi in early 2025. The information from each of these projects will be added to the agendas as progression takes place.

https://go.boarddocs.com/il/cusd5/Board.nsf/Public