Sangamon Sun

City of Auburn City Council met July 2.

Here is the minutes provided by the Council:

Mayor Berola called the meeting to order at 7:00 p.m.

Present: Tom Berola, Julie Barnhill, Chris Warwick, Lori Basiewicz, Vic Devos, Jr., Larry Hemmerle, Rod Johnson, Joe Powell, Tracy Sheppard and Seth Williams.

Absent: Jason Garrett and Superintendent Mike McCarthy

Department Heads: Chief Dave Campbell, City Office Manager Kristy Ponsler. And Attorney Raylene Grischow

I. Mayor’s Comments

Mayor Berola informed the Council that he has received a resignation letter from Alderman Seth Williams. Mayor Berola thanked Alderman Williams for his years of service as Alderman of Ward #4. Berola presented Alderman Williams with a plaque as appreciation for his service. A motion was made by Johnson to approve the resignation of Ward 4 Alderman Seth Williams effectively July 3, 2018, second by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Rod Johnson, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard and Seth Williams. Nay: None. Present: None. Absent: Jason Garrett (7-0-0-1)

Mayor Berola will start working on someone to fill the vacancy left in Ward #4 with Seth Williams resigning.

Mayor Berola ask Clerk Barnhill to place the appointment of Chairman to Health and Safety Committee be placed on the agenda for July 16, 2018.

II. Visitors/Public Comments

A. Rhonda Shelton – 208 N. Violet

Ms. Shelton appeared infront of the Council to ask if she can proceed with her new shed. The Council informed Ms. Shelton that she was granted permission to proceed at the last meeting and that she was to complete proper paperwork and once that is completed, then she can proceed.

III. City Clerk’s Report – Barnhill

A. July 2 Meeting Minutes

Clerk Julie Barnhill presented the meeting minutes from the meeting on July 2, 2018 for the Council’s review and approval. A motion was made by Powell to approve the July 2, 2018 minutes with changes, second by Basiewicz. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

IV. Treasurer’s Report – Warwick

A. Public Hearing (July 2, 2018) to review Ordinance 1455-18, Appropriations Ordinance Warwick presented the Ordinance 1455-18, Appropriations Ordinance for the Council’s review and approval. A motion was made by Johnson to approve Ordinance 1455-18, Appropriations Ordinance, second by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

B. Bills List June 19, 2018 to July 2, 2018

Warwick presented the Bills List from June 19, 2018 to July 2, 2018 for the Council’s review and approval. A motion was made by Johnson to approve the Bills List from June 19, 2018 to July 2, 2018, second by Powell. Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

V. Attorney’s Report –

A. Second Reading, Resolution 72-17 – Quit Claim Deed for 338 W. Jefferson (Library) Attorney Grischow presented the Quit Claim Deed for 338 W. Jefferson (Library) for the Council’s review and approval. A motion was made by Basiewicz to approve Resolution 72-17 – Quit Claim Deed for 338 W. Jefferson (Library), seconded by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

B. First Reading, Ordinance 1456-18, Small Wireless Facilities Deployment Ordinance Attorney Grischow will have the first draft of Ordinance 1456-18, Small Wireless Facilities Deployment Ordinance at the July 16, 2018 meeting.

C. Executive Session – Labor Negotiations

Attorney Grischow informed the Council that an executive session will be necessary at the end of the regular meeting with no action coming out of the session.

VI. Department Heads

A. Chief Dave Campbell

1) Stripping and Painting squad cars

Chief Campbell presented information to the Council for stripping and painting of 6 squad cars in the amount of $300 per vehicles. A motion was made by Hemmerle to approve the stripping and painting of 6 squad cars not to exceed $2000, seconded by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

B. Mike McCarthy

1) Mayor Berola discussed the grant that the City has been approached about applying for at the Sewer Plant. This grant would use solar panels and will be discussed further in detail.

C. Ponsler

1) Proposal to fix west side windows in community center

Office Manager Kristy Ponsler presented information to the Council from local contractors Randy Bourne ($977) and Craig Ladage ($1015). After discussion in length, a motion was made by Johnson to accept the bid from Craig Ladage to not exceed $1015, seconded by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

VII. Committee Reports

A. Administration – Johnson

Alderman Johnson informed the Council that he is calling an Administrative Meeting to discuss IT needs for the City Office and the Police Department on Monday, July 16, 6:30 p.m.

B. Public Works/Public Utilities – Johnson/Hemmerle

Alderman Hemmerle informed the Council that a Public Works/Public Utilities Committee has been scheduled for July 18, 6:3 p.m. to update facilities and GUA.

C. Health & Safety – Williams

No report

D. Health & Housing – Sheppard

Alderman Sheppard presented information regarding a resident inquiring about having Ameren place a light pole at the corner of 10th & Maple and 4th and Van Buren. After discussion of the best practice of doing this, a motion was made by Johnson to approve a light pole at the corner of 10th & Maple and 4th and Van Buren, seconded by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr, Rod Johnson, and Tracy Sheppard. Nay: Larry Hemmerle and Joe Powell None. Present: None. Absent: Jason Garrett and Seth Williams (4-2-0-2)

E. Parks – Hemmerle

Alderman Hemmerle informed the Council that the electrical issues that they were having at Trojan field have been fixed.

F. Sidewalks -- Garrett

No Report.

G. Economic Development Committee – Basiewicz

Alderman Basiewicz informed the Council that the EDC will resume meeting on July 19.

VIII. Other Business

IX. Adjournment

Motion to adjournment from public meeting to executive session at 7:35 p.m. by Johnson and seconded by Hemmerle. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Tracy Sheppard, Joe Powell. Nay: None. Present: None. Absent: Jason Garrett and Seth Williams (6-0-0-2)

Motion to adjournment out of executive session was made at 8:30 p.m. by Basiewicz and seconded by Devos. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett, Tracey Sheppard, and Seth Williams (5-0-0-3)

Motion to come back in regular meeting from executive session was made at 8:31 p.m. by Basiewicz and seconded by Devos. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett, Tracy Sheppard, and Seth Williams (5-0-0-3)

Motion to adjournment at 8:32 p.m. was made by Basiewicz and seconded by Devos. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. Nay: None. Present: None. Absent: Jason Garrett, Tracy Sheppard, and Seth Williams (5-0-0- 3)

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