Sangamon Sun

City of Auburn City Council met Aug. 6.

Here is the minutes provided by the Council:

Mayor Berola called the meeting to order at 7:00 p.m.

Present: Tom Berola, Julie Barnhill, Chris Warwick, Lori Basiewicz, Vic Devos, Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard.

Absent: Vince Nadalini

Department Heads: Chief Dave Campbell, Superintendent Mike McCarthy, and City Office Manager

Kristy Ponsler.

I. Mayor’s Comments

A. Appointment of Chairman to Health and Safety Committee and Appointment of Ward

II Alderman to Committees

Mayor Berola informed the Council that he would like to place this on the August 20th agenda. He wanted Alderman Nadalini to have a chance to review committees and see where he would like to be placed and Mayor Berola has not had a chance to talk with him.

B. Josh Brooks Memorial Tournament – August 3 and 4, 2018

Mayor Berola informed the Council that the Annual Josh Brooks Memorial Tournament was a success and informed the Council that the attendance was high. Mayor Berola also informed the Council that the Brooks Family made sure that the fields were cleaned up and no trash debris were left behind.

C. Zoning Board Meeting

Mayor Berola informed the Council that the next Zoning Board Meeting is scheduled for August 8, 2018.

II. Visitors/Public Comments

A. Auburn Activities Committee – Labor Day Parade Route

Ashley Foster, secretary of the AAC, provided a packet of information to the Council regarding the Labor Day Picnic and the new Labor Day Parade Route. The parade route will start at Pohlod Park and continue down Washington Street, turn south on 1st Street and end the parade route at the East Park.

III. City Clerk’s Report – Barnhill

A. July 16 Meeting Minutes

Clerk Julie Barnhill presented the meeting minutes from the meeting on July 16, 2018 for the Council’s review and approval. A motion was made by Devos to approve the July 16, 2018 minutes with changes, second by Sheppard. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

IV. Treasurer’s Report – Warwick

A. July Cash Report

Treasurer Chris Warwick informed the Council that since the July Cash Report was not listed on the agenda, it would be presented at the August 20th Council Meeting

B. Bills List July 17, 2018 to August 6, 2018

Warwick presented the Bills List July 17, 2018 to August 6, 2018 for the Council’s review and approval. A motion was made by Sheppard to approve the Bills List from July 17, 2018 to August 6, 2018, second by Garrett. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

C. Video Gaming – May Collections

Warwick informed the Council that the April Collections for Video Gaming for the month of May to the City of Auburn was $4,955.10.

V. Attorney’s Report –

A. Second Reading, Ordinance 1456-18, Small Wireless Facilities Deployment Ordinance

Attorney Grischow presented the Second Reading, Ordinance 1456-18, Small Wireless Facilities Deployment Ordinance for the Council’s review and approval. A motion was made by Powell to approve Ordinance 1456-18 Small Wireless Facilities Deployment, second by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

B. Second Reading Resolution 75-18 (4th and Van Buren)

Attorney Grischow presented the Second Reading of Resolution 75-18 (4th and Van Buren) for the Council’s review and approval. A motion was made by Garrett to approve Resolution 75-18 (4th and Van Buren), second by Johnson. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

C. Second Reading Resolution 76-18 (10th and Maple)

Attorney Grischow presented the Second Reading of Resolution 76-18 (10th and Maple) for the Council’s review and approval. A motion was made by Garrett to approve Resolution 76-18 (10th and Maple), second by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Rod Johnson, and Tracy Sheppard. NAY: Larry Hemmerle and Joe Powell. PRESENT: None. ABSENT: Vince Nadalini (5-2-0-1)

D. First Reading, Ordinance 1457-18, Amendments to Appendix A, Zoning, Section IV General Provision, N. Setback Requirements in Older Parts of the City

Attorney Grischow asked the Council to read over the first reading of Ordinance 1457-18, Amendments to Appendix A, Zoning Section IV General Provision, N. Setback Requirements in Older Parts of the City and provide feedback to Attorney Grischow.

E. Executive Session – Labor Negotiations

Attorney Grischow informed the Council that an executive session was necessary at the end of the meeting to discuss Labor Negotiations.

VI. Department Heads

A. Chief Dave Campbell

1) Resignation of Officer Andrew Morgan

Chief Campbell informed the Council that Officer Andrew Morgan has taken another position with the Jacksonville Police Department and is resigning from the Auburn Police Department. A motion was made by Johnson to accept the resignation of Office Andrew Morgan from the Auburn Police Department effective August 9, 2018, second by Garrett. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

2) FT Police Officer Hire

Chief Campbell presented information to the Council for their review and approval regarding the hiring of Nick Todd as a full time officer once he has completed PT. Officer Todd is currently employed as part time but would transition to full time. A motion was made by Hemmerle, to transition Office Nick Todd from part time to full time once he has successfully completed his PT on September 15, second by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

3) PT Police Officer Hire

Chief Campbell informed the Council that he would like to hire a part time police officer. This agenda item will be placed on the next Health & Safety Meeting.

B. Mike McCarthy

1) Oil and Chip

Superintendent McCarthy informed the Council that the oil and chip had been completed on August 6, 2018.

2) Lines

Superintendent McCarthy informed the Council painting of the square and the school striping should be complete the week of August 6th. He also encouraged Chief Campbell to patrol the 1st week of school around the school.

3) Tree Trim

Alderman Hemmerle asked Superintendent McCarthy to trim the tree at Opportunity Street and 7th.

C. Ponsler 

1) Review and approval of painting/patching bids for the Auburn Community Center

Office Manager Kristy Ponsler presented bids information for the Council’s review and approval. A motion was made by Devos to accept the bid from Craig Ladage in the amount of $6762 to paint and patch for the Auburn Community Center, second by Garrett. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

VII. Committee Reports

A. Administration – Johnson

Alderman Johnson – No Report

B. Public Works/Public Utilities – Johnson/Hemmerle

A. PUBLIC UTILITIES FACILITY PLAN UPDATE

Alderman Johnson summarized the following meeting notes regarding the Public Works/Public Utlities committee meeting from July 18, 2018.

Jamie Headon with Benton & Associates provided an update on the progress of design and plan preparation with respect to the proposed water main replacement project. Jamie had two handouts, Exhibit 1 consists of a updated project location map with the reaches of water main to be replaced and project items to be constructed, and Exhibit 2 provided an outline of items to be completed in the next couple of months along with a project timeline and progress report.

• Exhibit 1 indicates the 10-inch water main to be installed to the Routes 4 & 104 intersection which will run south along 10th Street and then west along Van Buren.

• Exhibit 2 provides an update on project submittals of which the environmental report is complete is ready to be submitted along with those permit applications which require it. Jamie indicated that they will be making a submittal to the Railroad for permits/authorizations for the two new water mains which will need to cross under the railroad. Jamie also noted that he will need to work together with the city attorney to start on utility easements. Jamie also informed the committee that IEPA

has released new forgiveness amounts for projects funded through IEPA. He will provide more info on this and other funding possibilities closer to construction. At least one public meeting will be required for public information purposes as well as to satisfy funding application requirements. The ideal time to have the meeting would be early September once school is back in session.

B. METER FEE TO COVER FUTURE WATER PROJECT

A short discussion was held regarding the fee to be added to each water customer’s monthly bill to fund the proposed water main replacement project. Since it was confirmed with Jamie that the loan repayment for the project was to begin 6 months after construction is complete, no action or additional discussion was held about the proposed fee and when it would be charged to each water customer.

C. COMPLETION OF COPPER SERVICE CHANGEOVER PROGRAM

TJ had four handouts with regards to his informative presentation regarding the natural gas copper service changeover program.

• Exhibit 3- 7-18-18 Committee Mtg Natural Gas Updates

• Exhibit 4 - USDI (C. Lindsay Enloe, P.E.) letter addressed to Superintendent Mike

McCarthy dated June 20, 2018

• Exhibit 5 - Letter addressed to Gas Utilities Alliance from the City of Auburn, signed by Mayor Joseph M. Powell dated May 12, 2000

• Exhibit 6 - Some Rough Gas Department Projections for the Next 3 Years

For information with regards to the completion of the copper service changeover, please refer to Exhibits 4 and 5. In order to complete all changeovers by the end of 2019, assistance for USDI will be required to changeover 29 services which are on steel mains which will require welders from USDI to complete.

Exhibit 5 is the bid from USDI to complete the 29 services at a cost of $1500 per service for a total cost of $43,500. Three additional services were added to the previous total of 29 to increase the number to 32 services at a total cost of $48,000. This work should be authorized early 2019 to be completed by the end of 2019.

D. 4) GUA INSURANCE

Please refer to the bottom half of Exhibit 4. Gas insurance is currently paid in total by the City. For FY19/20, gas insurance costs will increase by $4.65/meter which is equivalent to a $0.39/meter/month to be passed onto the gas customer. Total increase in insurance cost is approximately $8,835.

C. Health & Safety –

Mayor Berola informed the Council that the items for the Health & Safety Committee meeting will be revisited after the August 20, 6 p.m. Health & Safety Committee meeting.

D. Health & Housing – Sheppard

412 N. 1st Street

Alderman Sheppard informed the Council that the problems continue at 412 N. 1st Street. Mayor Berola instructed the City office to start shutting off services to all of the properties associated with JENCORE, INC., the owners of the 412 N. 1st Street property, until they come to compliance with the 412 N. 1st Street Property.

E. Parks – Hemmerle

Alderman Hemmerle informed the Council that he has been approached by an out of town group wanting the letters from the old sign board that was destroyed on the square. A motion was made by Basiewicz to sell the old sign board letters as surplus as a bid process, second by Hemmerle. Vote Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: Jason Garrett. ABSENT: Vince Nadalini (6-0-1-1)

Alderman Hemmerle also informed the Council that the subject of pool meters continues to come up. The issue is that people want to use the pool meter more than the 1 time that is allowed to refill their pool after a leak or whatever the case may be. After a lengthy discuss the Council decided to keep the 1 time pool meter usage in place.

F. Sidewalks -- Garrett

Mark Millburg (601 W. Maple) -- Alderman Garrett informed the Council Mark Millburg has offered to pay for 1⁄2 of the concrete to be laid for his sidewalk in front of his house. A motion was made by Garrett to allow Mark Millburg to pay 1⁄2 of the sidewalk concrete in front of his house and the City will pay the other half not exceeding $700, second by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

Clouser Trailer Sales – Alderman Garrett informed the Council that Paul Clouser has offered to pay for the concrete to be replaced inf ront of Clouser Trailer Sales next to Dollar General (530 E. Monroe). Clouser will be paying the entire amount. A motion was made by Garrett to allow Clouser Trailer Sales to pay for the sidewalk concrete infront of the Clouser Trailer Sales and it will be no cost to the City of Auburn; second by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

Respectfully submitted, Julie T. Barnhill, Clerk

G. Economic Development Committee – Basiewicz

Alderman Basiewicz informed the Council that the EDC will be meeting on August 9, 2018 at 7 p.m.

VIII. Other Business

IX. Adjournment

Motion to adjournment from public meeting to executive session at 8:43 p.m. by Johnson and seconded by Hemmerle. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: Vince Nadalini (7-0-0-1)

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